AddictiveTips » MS Office

ContactSync: Sync Specific Outlook Contacts Groups With Network Users

Usman — Tue, 08 May 2012 08:09:07 +0000

Want to share specific Outlook Contacts group across the network users, but don’t want the fuss of having to manually pick and send contact cards from Address Book and send them to connected users? Meet ContactSync, an ingeniously simple, yet powerful Outlook 2010 add-on that lets you effortlessly share a specific contact group with anyone connected to your network. It is basically developed to let users easily share their business contacts with their co-workers and keep their shared contact groups synced all the time. It allows you to change the shared contact group, add, remove and edit contacts and replace the currently synced shared contact category with any contact group of your choice. In addition, ContactSync implements duplicate conflict resolution technique for de-duplication of shared contacts. When you share a contact, it immediately looks for contact with similar name and email address to prevent saving duplicate entries in shared contact group. It also uses FileAs and Email fields identify the same contact. Read past the jump for details.

If you’re using MS Exchange account, and have already created a Public Folder, then open Outlook and create a new Contact folder in shared folder hierarchy in order to share it with your colleagues on the network. This add-on requires you to specify the shared contact folder to automatically sync the contacts from defined contact category. For instance, you can choose to sync Work Contacts category with shared contact folder, so that your co-workers can instantly access the updated version of Work Contacts list.

Once the add on is installed, you can launch it as a standalone application from desktop. The main interface provides some basic options to connect to Outlook and select contacts to share. To begin, specify the Outlook Profile, followed by Sync Slot and Contact category that you wish to share. Once done, you need to specify the contacts folders, which are to be synced. Here, first select the main contact folder and then select the public contact folder in order to sync the specified contact category.

Contact Sync allows you to schedule contact sync process. By default, it syncs contacts after every 30 minutes, but you can change the sync time interval from settings. Additionally, you can choose to enter an email address to directly send sync log. This feature may come useful in situations where you need to check the contact sync processes from remote locations.

After specifying the contacts folders, specify the location where the duplicate contacts or contacts with conflicts are to be moved. Once all settings are in place, click Sync to synchronize specified contacts category with public folder. It generates a detailed log file every time it syncs contacts with defined folder(s), and if send email option is enabled in Settings, it automatically sends the log file to specified recipient.

It’s worth mentioning here that It also works with standard Outlook version (without Exchange server configuration), and can sync defined contacts category with any contact folder. The free version supports syncing only 30 contacts with 3 network users, however, you can purchase Workgroup version (costs $249) or Corporate version (costs $999) to increase the number of users as well as, number of synced contacts. It supports Outlook 2003, Outlook 2007 and Outlook 2010.

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Split Outlook 2010 Storages / Email Account Folders By Size & Year [Addin]

Usman — Fri, 23 Mar 2012 12:20:17 +0000

Like previous MS Outlook versions, Outlook 2010 saves each email account related files and folders including mailboxes in PST file, which can be used with any Outlook version to quickly restore the account mail items and folders. Although Outlook lets you associate PST files with new/existing email accounts, it often stops responding when large PST files are imported. If you’re planning to move or create backup of PST files, we recommend using Split Storage to split Outlook / email account storages into small PST files by Year and specified Size. It’s basically an add-in for Outlook 2007 and Outlook 2010, which allows you pick the email account storage and spilt it according to your requirements. Additionally, it creates new PST files, and splits storages while copying the data from the specified storage into a new PST. Since it only reads the data from existing PST files, it doesn’t make any changes to PST/OST archives.

Just like previously covered Remove Duplicate Contacts, it requires you to create an account on OutlookFreeware.com to download the add-in and OutlookFreeware.com runtime. It’s advisable to close Outlook before you install the add-in. After installing the runtime and add in, launch Outlook and navigate to OutlookFreeware,com tab, and click Split Storages.

First off, it will ask you to specify the Outlook folder you want to split. Just feed it with source path of Outlook native folder or email account folder. Now, enter the maximum storage size (MB), and configure other PST related settings, which include Create PST files in Unicode format for Outlook 2003 and above, detach new storages from Outlook profile and Split storage by year. Once done, specify the target location where you want to save the PST file(s).

Before you hit Run, save the configurations, so that you can easily split the storage without having to specify the target location and configure settings. Clicking Run will begin the storage split process. The time it takes to split the entire storage into specified parts depends upon the size of the storage. it must be noted that it may download additional data while performing the split operation, so make sure that you’re connected to internet.

One the split storage finishes, verify the target location for newly created PST files. You may use them later with any version of Outlook to import only required content of Outlook storage. The addin works on both Outlook 2007 and Outlook 2010. We tested it with Outlook 2010 64-bit edition.

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OutlookParameterGUI: 30 Switches To Run Outlook In Required Mode

Usman — Thu, 23 Feb 2012 10:36:56 +0000

Since Outlook supports a variety of plugins, add-ons and other third-party tools’ connectors, it’s highly prone to PST/OST file corruption and other like attacks. Finding out problems with PST, OST and old email archive files isn’t easy, and takes a lot of time as well as effort to identify the root cause of the issue. Sometimes, Outlook stops responding due to the presence of incompatible add-ins, and this not only makes it difficult to find the add-ins, but also to permanently delete them. If you often encounter fatal errors, add in exceptions etc while using Outlook 2010, you probably need to install OutlookParameterGUI to easily identify the issues. The application is meant for launching Outlook with different switches. It supports a total of 30 widely used command line switches for Outlook.exe file, which are used to identify and troubleshoot Outlook-related problems. Instead of using a command line tool to invoke Outlook.exe with a certain switch, you could this application to select the required switch to launch Outlook in required mode.

Apart from Outlook.exe switches, it provides you with details of installed Outlook version, and displays serial number of the version. When you launch the application, it asks you specify the Outlook.exe path to find all the related information on selected Outlook.exe, and use required parameters with it.

The main window shows detailed explanation with each parameter. All you need is to select the parameter and click Start to launch Outlook in specified mode.

By default, it doesn’t display serial number, but you can enable Show serial from Options to reveal the serial number. Navigate to Outlook tab to find information about installed version, including Product ID, Serial Number, Product Version, Architecture, Service Pack etc.

OutlookParameterGUI lets you easily run Outlook.exe with parameters without having to open CMD to run Outlook in required mode. OutlookParamterGUI is standalone application that works on Windows XP, Windows Vista and Windows 7. It supports both 32-bit and 64-bit editions of Outlook 2007 and Outlook 2010.

Download OutlookParameterGUI (2nd tool from top)

Merge Outlook 2010 Storage & Folders Within Specified Date Range [Add-in]

Usman — Wed, 22 Feb 2012 09:16:36 +0000

Outlook 2010 saves emails, notes, tasks and other items in folders, which can be easily copied/moved within the email account storage or to other Outlook 2010 storages from folder right-click context menu. If you’re managing multiple email accounts in Outlook, you may want to merge folders or entire email account storage into specified storage to easily organize archives of required email accounts. Merge Storage is an add-in for Outlook that allows merging storage and folders to specified location. You can save the merge jobs and run them any time you want. It lets you choose source storages/folders and destination storage for performing the merge operation. Additionally, you can specify the start and end dates to merge only specific content to defined storage. For instance, you can merge all the emails, notes, journal of last year (01 Jan 2011 – 31 December 2011) to a separate location.

Just like previously covered Remove Duplicate Contacts, it requires you to create an account on OutlookFreeware.com to download the add-in, as well as OutlookFreeware.com runtime. It’s advisable to close Outlook before you install the add-in. Once installed, launch Outlook and navigate to OutlookFreeware,com tab, and click Merge Storages.

It opens a separate dialog to configure the merge operation. Click Configure and choose the storages/folders you want to merge.

Once done, specify the target location where specified storages/folders will be merged. Now specify the date range by selecting start and end date from built-in calendar. By default, it copies the content from source to target storage, but you can enable Move source items instead of copying option to move the selected items.

Once all settings are in place, click Save to save the configuration. Hitting Run will start the merge operation.

It must be noted that if you’ve selected IMAP accounts, then it may require an active internet connection to merge the items and make required changes. Once the operation is completed, it shows the errors encountered during the operation. You should open the target location to check whether it successfully copied/moved all the required items from source to target location or not. Merge Storages works on both Outlook 2007 and Outlook 2010.

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Automatically Remove Duplicate Contacts From Outlook 2010 Folders [Add-in]

Usman — Mon, 20 Feb 2012 11:07:16 +0000

Although Outlook 2010 allows users to import contacts from numerous email services, it doesn’t provide an option to automatically detect and remove duplicate entries. For this reason, if you’ve imported contacts from multiple accounts, then you must’ve been dealing with a lot of duplicate contact entries. Since it’s practically quite tedious to select each duplicate entry, and then delete it from Outlook Address Book, we recommend using Remove Duplicate Contacts for this very purpose. It’s small add-in for MS Outlook that automates the process of deleting duplicate contacts from specified Outlook native and configured email accounts’ folders. Additionally, it provides a one-click duplicate contact cleaning option to quickly remove the duplicates in one go.

Before you install the plugin, make sure that Outlook is not running in the background. Once installed, you will find a new tab on the ribbon called OutlookFreeware.com. Navigate to this tab, and hit Remove Duplicate Contacts.

It will ask you to configure the plugin, i.e choose the folders from where you wish to remove duplicate contacts. Just click Configure and select the folders. Once done, click OK.

In Remove Duplicate Contacts dialog, enable Search duplicates across folders option. If you want to permanently remove the contacts without sending deleted contacts to Deleted Items, then enable Delete duplicates permanently option. Once done, click Run. You can also save the settings and selected folder list to perform the duplicate removal operation without having to select the contact folders.

Clicking Run starts removing duplicates contacts, and then shows the total number of duplicates removed or sent to Deleted Items folders.

If you didn’t check Delete Duplicates Permanently option, open Deleted Items folder to check the duplicate contact entries it removed during the process.

Remove Duplicate Contacts is a great little extension for Outlook to automatically remove duplicate contacts. However, if it fails to detect all duplicate contacts, you can use previously covered AODR to remove contacts and other items from Outlook folders.

The addin works on Outlook 2007 and Outlook 2010. It requires OutlookFreeware Runtime to work.

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Important Mail Alert: Create Text-Based Email Alert Rule In Outlook 2010

Usman — Tue, 14 Feb 2012 08:26:42 +0000

Although Outlook 2010 comes with a comprehensive Rule Manager feature that supports creating customized email notifications and alerts for all types of mail accounts, one has to follow quite a tedious process to define the rule settings. If you’re looking for a simple way to create rule-based email alert notification, Important Mail Alert is a solid pick. It’s light-weight add-in for Outlook that lets you create and configure email rules & alerts without having to go through the hassle of selecting the email accounts. It integrates into Outlook interface, letting you manage the rules and alerts from Mail window. Apart from supporting all types of configured email accounts including POP3, IMAP, and Exchange, it automatically adds the accounts to rule box letting you disable the mail alert for a specific email account.

Before you install the addin, make sure that Outlook is not running in background. Once installed, launch Outlook and head over to AbleBits.com tab. Now enable the add-in to integrate it into Mail window. It adds a small rule and alert box at the bottom of the window, enabling you to create a text-based email alert rule.

As mentioned earlier, it adds all the configured accounts in Rule box, you can disable the account on which you don’t want to apply email alert rule; just hit Settings icon and uncheck the mail account.

This add-in sends the alert notification to desktop and logs it, so that you can view all the notifications and open the emails without having to search them from each mail account. In Alerts tab, you will find all the past email notifications.

When an email arrives with defined alert text, it will immediately send a notification to desktop. Clicking the notification text opens the email.

Important Mail Alert certainly saves the time and effort involved in setting up a custom email alert. Nevertheless, it lacks some features like sound notifications, custom notification message etc., which would’ve made it more useful. We hope that developer will add these features in next iteration. It supports both Outlook 2003, Outlook 2007 and Outlook 2010.

Download Important Mail Alert

Create Keyword Based Rules For MS Outlook & Receive Mail Alerts

farshad — Thu, 26 Jan 2012 09:56:54 +0000

Important Mail Alert is an MS Outlook 2010 add-in for creating rules based alerts for defined keyword. It provides a desktop alert when an email matching the specified criteria arrives. Although rules can be easily configure in MS Outlook, however, it is much easier to use keywords to create rules for mail alerts. This add-in completely integrates with the MS Outlook interface, and provides access to all your recent alerts. The keyword based rules can be applied to all message elements, including the sender, subject, body etc, and tied to your configured email address (in the MS Outlook mail client).

Once this add-in is installed, head over to the AbleBits tab (which will automatically appear) and click the Important Mail Alert option. Now, enter keyword(s) (e.g., Office Documents) and click Add rule. The keyword added as rule can be the email address of the sender, message subject or generic text from the message body of an expected email. You can select your preferred email address for applying the rule by clicking the cog icon.

Once the keyword is added, you will receive an alert when a message arrives in your Outlook Inbox. For example, if you are waiting for a mail from someone named “Ken”, you can add this name to then rule filter. When a mail arrives from this person, the name Ken will be detected and you will be provided with a desktop reminder that an email matching your specified criteria has arrived (as shown below). Click the reminder to open the email(s).

Other than MS Outlook, this add-in also works with MS Exchanger Server, and was successfully tested by us on MS Outlook 2010. Important Mail Alert (add-in) also works with previous MS Outlook versions, including MS Outlook 2003 and MS Outlook 2007.

Download Important Mail Alert

Note&Do: Take Notes And Maintain To Do Lists In Microsoft Office [Add-In]

Fawad — Sat, 14 Jan 2012 08:14:25 +0000

While working on computer, it is not unusual to forget about something you had to do. It often happens that while working on a document, we get brilliant ideas to add to it, but can’t recall them later. The usual thing to do is to either get a sticky note and jot down the idea on it, but finding a sticky note and pen or a pencil can take a lot of time, and distract you from the task at hand. If you create a text file on your desktop, there’s a fat chance that you will completely forget about the file after some time. Note&Do is an add-on for Microsoft Office that integrates with Microsoft Word, Outlook, Excel and PowerPoint, & enables a Notes and To Do bar in the right side of the applications, allowing you to take quick notes by typing or dragging & dropping text, noting down tasks that need to be performed. Each note and task is universal, in the sense that when a note is added to one application, it is viewable in all supported four Microsoft Office utilities.

After installation, you should be able to view a Note&Do for Microsoft Office pane on the right side of Microsoft Office applications. The add-on has two tabs, Notes and To Do, for adding notes and noting down tasks, respectively.

Under Notes, text can be added either by dragging and dropping selected text into the pane, or by double-clicking in it. Right-click on a Note to Edit, Delete, change its color from Category, toggle Autosize and Pin it to selected Microsoft Office applications.

The To Do tab of Note&Do lets you create task lists and categorize them with different colors. You can apply bold text for more important tasks, and mark them as complete once they are done. Tasks can be added by double-clicking anywhere inside the window.

Note&Do works flawlessly on all four Microsoft Office applications, and is compatible with Microsoft Office 2003, Office 2007, and 32-bit & 64-bit versions of Office 2010, while Windows XP, Windows 2003, Windows Vista, Windows Server 2008 and Windows 7 are the supported operating systems.

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CodeTwo Move & Delete: Get Alert On Moving A Folder In Outlook 2010

Fawad — Fri, 30 Dec 2011 12:40:41 +0000

If you work with a lot of folders in Microsoft Outlook, it can frequently happen that you unintentionally grab a folder, and drop it onto another folder while scrolling down the navigation pane. CodeTwo Move & Delete Watchdog is a plugin for Microsoft Outlook that prevents this from happening. If you drag and drop one folder into another, or hit the Delete button, it gives you a warning and allows you to cancel or confirm the action.

To install the plugin, close Microsoft Outlook and simply run the plugin’s setup file. Once installed, whenever you drag and drop a folder onto another, you will receive a notification, asking you to permit moving the folder. Select Yes, move it to move the folder, and No, don’t move it if you accidentally copied the folder.

Click Settings to access the CodeTwo Move & Delete Watchdog Settings window. You can choose if you want to be prompted when a folder is moved, deleted, or at both instances.

The plugin was tested with MS Outlook 2010.

Download CodeTwo Move & Delete Plugin

Sort & Organize MS Outlook Items According To Project With yourMail

farshad — Thu, 22 Dec 2011 09:12:48 +0000

yourMail is an MS Outlook add-on which helps you reduce the time and effort involved in manual email management. It compiles emails, attachments and other tasks for a particular project, and displays them in a unified manner for easy sorting and management of MS Outlook items related to that specific project. It’s intuitive search and filing options allow emails and attachments to be stored in a structured way, which saves time, and easily allows to located project specific items, when needed.

It must be noted that yourMail has both a paid and free version, and you will require activating your free version within 20 days of installation. This can be done by selecting the free activation option, and filling the form that pops-up.

To create a new project, head over to the yourMail tab and go to Project –> New Project. Once a project is created, you can manage created projects, jump between projects, and get a project overview from adjacent options in this section.

The new project window provides options to enter a project name, add it to a group, set project priority and add sub-folders to the project.

Once done, your project and all associated folders, sub-folders, attachments etc, are displayed in an organized manner within MS Outlook. You can open Project Cockpit, add a New Task, New Work Package, Export Task View to an Excel file, Remove Filter to Tree View and View Tagged Emails, as well as Tagged History.

yourMail also provides a navigation pane to the left, which can be used to get a project overview at a glance. You can use the buttons located at the bottom of this pane to launch various yourMail features (e.g. Project Cockpit).

It must be noted that some of the more advanced features, such as the ability to use several computers and additional Outlook mailboxes, the utility to store files centrally in DMS systems like Microsoft SharePoint or cloud services like Dropbox and Skydrive, as well as team collaboration features, are available in the paid version of the software. yourMail works on MS Outlook 2003 SP4, Outlook 2007 SP3 and Outlook 2010.

Download yourMail

Excel Mixer Nano: MS Excel Add-In To Control Cell Values With Sliders

farshad — Wed, 30 Nov 2011 09:52:51 +0000

Excel Mixer Nano is an add-in for Microsoft Excel that provides Excel data and chart display by moving a simple slider. All you have to do is to select a range of cells in MS Excel, and use Excel Mixer Nano sliders (or scroll bar) for the selected cells to change values with a display of a value graph. Excel Mixer Nano has the ability to remember configurations, therefore, you do not require regularly configuring sliders. The main purpose of this application is to provide two major functionalities, i.e., to control cell values in Excel files with sliders, and to observe the real-time reaction of formulas with the help of MS Excel charts (displayed along side the sliders). Hence, Excel Mixer Nano brings your Excel data and charts to life with your mouse.

To get started, open an Excel sheet, enter (if not present already) and select the numerical values, and click New Slider. This will allow you to change the numeric values and see real time graphs for them.

Excel Mixer also has a paid version with more features, labelled Excel Mixer Pro. This add-in allows multi-dimensional data cube generation, the option to export a chart as an image file, data export in text format and the utility to perform an in-depth analysis of formula results with just two clicks. For more information about this add-in, check out the below video.

Excel Mixer (both Nano and Pro version) work on Windows XP, Windows Vista, Windows 7 and Mac OS X. Testing was done on Microsoft Office Professional 2010.

Download Excel Mixer Nano

Automatically Attach/Detach MS Outlook PST Files With SmartPST

farshad — Sat, 26 Nov 2011 06:58:08 +0000

When configuring an MS Exchange or other mail server account for MS Outlook, one often requires importing PST files (provided the user was not using an OST file). This occurs when a user switches to a new system, or after a fresh wipe and load Windows installation. Normally, a PST file can be added or removed in MS Outloook 2010 from File –> Account Settings –> Data Files. SmartPST is an easy to use application that simplifies attaching and detaching PST files from MS Outlook. It works even when MS Outlook is not running, and automatically attaches/detaches files, depending on their availability. This means that if a PST file is removed from the system, it will automatically detach it and also check for it later on. If the PST file becomes available again, the program will automatically attach it back to MS Outlook. Other features of SmartPST include drag and drop support, the option to rename PST files and more.

SmartPST has been particularly designed for users who use roaming profiles. In such a case when a user logs in to the roaming computer, Outlook gets locked as it tries to find non-existent local PST files. Using SmartPST resolves this problem, as it detaches locked or non-existing PST files. You can also add/remove PST files via right-click context menu, or using the buttons on the top toolbar. Other options in the context menu allow opening the PST folder, changing the display name, batch removal and renaming of PST files.

You can access further options by clicking Settings from the top toolbar. From here, you can start SmartPST with system start up, start it as minimized and start an auto-close timer for SmartPST, after which MS Outlook can be automatically started.

SmartPST was tested on MS Outlook 2010.

Download SmartPST

Gem Collects Commonly Used OneNote 2010 Options & Functions In Single Tab

Usman — Fri, 04 Nov 2011 14:14:30 +0000

OneNote 2010 comes with a host of features and tools to make note taking a breeze, but it doesn’t allow categorizing most frequently used options into groups, such as, print out, create new page, section & indented page, adjust size, arrange printouts, view inserted files and so on. Since it becomes quite a wearisome task to manually find these options from OneNote 2010 interface, you may need a plugin that can collect these functions under one hood.

Gem is an add-in for OneNote 2010 that not only increases your note taking speed but also improves your skills. It adds frequently used notebook section and page specific options in a single tab including Create new notebook, notesheet, indented note, section, Insert Box, List inserted files, List media files, Merge current notebook section into another section and page, Sort notebook sections, Sort pages and Page navigation options.

Before installing the add-in, make sure that OneNote 2010 is not running in the background. Once installed, open OneNote 2010 main window. You will see a new tab namely Gem next to View tab on the ribbon. The Gem tab includes 6 groups in total including Page, Printout, Box, List, Merge, Sort and Navigation. The New group allows you to quickly create a Page, Indented Page, Section, Section Group, Notebook and new page from selected template. The Printout group contains options to adjust the size of printouts and arrange the pages you wish to print.

The Box group lets you create and remove text boxes, whereas the List group includes options to view all inserted documents and media files. When you click List Insert Files, it finds the inserted files and shows them in list with titles of source notesheets.

Under Merge group, you have features to merge notesheet into another section and merge notesheet into page. Clicking the option asks you to specify the notesheet/page to merge the notesheet with. Clicking Merge will merge the notesheet with selected notebook section/page.

The Sort group includes Sort Section and Sort Page options, which allow you to sort section tabs listed underneath the ribbon and pages in right side bar, respectively. You can choose to sort them in alphabetical, time ascending and time descending order. Alongside Sort Pages, you have Page Descending option to sort all pages of current section in descending order.

From Navigation, you can quickly view and access recently used notebook sections. Additionally, you can enable Navigation Pane in right sidebar to navigate between notebook sections and pages.

In a nutshell, Gem provides an easy way to access commonly used functions. If you use OneNote 2010 to create and manage your notes on daily basis, Gem will help you quickly perform numerous actions over notebook sections and pages. It is developed for OneNote 2010.

Download Gem for OneNote 2010

Schedule Backup Of Outlook PST File With Backup my mail

Usman — Sun, 09 Oct 2011 06:59:26 +0000

Since Outlook saves all data, including emails, appointments, calendars, tasks, journals and other items in PST and OST files, it’s recommended to backup PST and OST on regular basis since it helps restore all Outlook user data back when it suddenly crashes or stops responding. Backup my mail is an Outlook backup tool which uses hobocopy at backend to create Outlook PST backups at scheduled intervals. The hobocopy is Console based tool which makes use of Windows VSS (Volume Shadow Service) to silently perform file backup operations. Unlike previously covered Safe PST Backup (ad-supported), Backup my mail can start backup operation at any day and then follow the user-defined routine for creating Outlook data backups after specified time intervals. You can also choose to follow linear backup approach to create backups after every x number of hours.

When launched for the first time, it asks you to specify the path to Backup folder followed by Outlook profile permissions, including username and password. You can instantly start your first Outlook data backup operation or set backup schedule settings to perform it later.

Backup my mail operates from the system tray. When you click Show Window, it brings up the last opened tab. Under Schedule, you can set the Start date and Start Time to specify the date and time when backup jobs are to be performed. The Repeat section lets you set the options for creating regular backups. You can choose to repeat backup jobs after every defined number of hours, days, or weeks.

Once done, click Add/Update to schedule the backup task. In Others tab, you can to set additional backup settings, such as, include/exclude timestamp to backed up PST file title, load application on Windows start up, shutdown windows after performing the backup job, etc.

After the backup job is complete, it’s advised to verify the backed up PST files.

Backup my mail is an open source application that works with both Outlook 2007 and Outlook 2010.

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Outlook Reply All Reminder Alerts You To Use Reply All Option For Group Emails

Usman — Wed, 05 Oct 2011 13:20:09 +0000

If often happens that we mistakenly click Reply instead of Reply All before sending the answers of queries to team members, business proposals to clients, price quotations to business stakeholders, etc. When you use Reply option, Outlook sends mail to only first person in the recipients stack and ignore all subsequent recipient email addresses from original email, whereas Reply All ensures that your reply will be received by all recipients of the group email in question. CodeTwo Outlook Reply All Reminder is a small add-in for both Outlook 2007 and Outlook 2010 that reminds you about using Reply All option before you start composing reply message for group emails (email containing multiple recipients).

CodeTwo Outlook Reply All Reminder doesn’t work with messages containing only one recipient. It intuitively checks incoming emails with more than one email addresses. When you click Reply to compose a reply for a group email, it immediately notifies you about using the Reply All option.

The add-in comes without any configurations. The Alert dialog has 3 options in total; Reply, Reply All and Cancel.

Clicking Reply All will put all the group email recipients’ email addresses into To input field.

Unlike other CodeTwo plugins for Outlook, it doesn’t add a new tab or group into default tabs. To remove the add-in, you have to disable it and then perform uninstallation from AddIns which is accessible from Outlook Options.

Download CodeTwo Outlook Reply Al Reminder

PowerPoint Timeline Control: Control MS PowerPoint Slide Time Duration

farshad — Thu, 22 Sep 2011 09:06:14 +0000

MS PowerPoint presentations are often used by students, entrepreneurs, managers and the like for presenting ideas, forecasts, and statistics to a group of people. Being able to present an interesting presentation is not just important for students but also for manager and entrepreneurs to be able to brief employees, business associates and clients. When creating PowerPoint timelines, it is necessary to keep in mind the various visual aspects of the presentation. This includes displaying a lively presentation with the right blend of charts and stats within a visually appealing style and setting the accurate duration of each slide that is projected. We previously covered a Microsoft PowerPoint add-in known as Office Timeline, which makes it easy to create stunning office timelines within a short period of time. This time we have PowerPoint Timeline Control add-in for controlling the display duration of slides. Using Timeline Control, you can set the precise duration of the display length of each slide with the option to set slide alignment.

Once installed, Timeline Control automatically adds an extra tab to MS PowerPoint. This tab contains option to set slide time, title and position. Timeline Control works from the system tray and provides updates when a slide within the current project is updated.

To set the precise time frame, click the data Wizard option, select a slide name from the drop down menu of the new window that pops up and adjust the seconds, minutes and hours slider to set a display time for the selected slide. You can also enable Full Screen mode for displaying the slide. This way, you can select certain slides to be displayed in full screen mode (e.g. large charts) and keep the others in normal display mode.

From the system tray menu, you can Start the presentation, hide timeline bar, enable Full Screen mode for the presentation, navigate between slides, check if Timeline Control is connected to MS PowerPoint and select an alignment for the Timeline Control bar.

Timeline Control displays a red progress bar which shows the remaining timeframe during the presentation. This time line can be switched on/off from the Visibility button from the timeline tab within MS PowerPoint.

PowerPoint Timeline Control works on MS Office 2010 and requires .Net Framework 4 to work.

Download PowerPoint Timeline Control

Sync Outlook 2010 Folders Using CodeTwo FolderSync

Usman — Sat, 10 Sep 2011 14:13:34 +0000

Using Outlook Rules feature, you can automatically move items present in specific mailbox folder to any folder of your choice but it doesn’t provide an option to set up folder synchronization. CodeTwo Folder Sync is add-in for Outlook which lets you synchronize items between specified folder pairs without having to move or copy items manually from one folder to another. This saves you the extra effort involved in copying and streamlining items in both folders. CodeTwo FolderSync will particularly come useful for those who require keeping same items in folders of two different mail accounts. There is no restriction on syncing folder types; you can, for instance, select two folders containing contacts, calendar, journals, etc. which are to be synced. Before installing the add-in, make sure that Outlook is not running in background. CodeTwo FolderSync adds itself in Outlook Home tab under FolderSync Addin group. To begin, click Synchronize.

The Settings dialog will open, asking you to specify folders which are to be synched. Now select the folders and click OK.

Once added, it will show both folders on main screen. Similarly, you can add as many folder pairs as you want to sync their content between them.

When folder pairs are added, click OK to let it perform synchronization job.

To add or remove folder pairs from sync list, access CodeTwo FolderSync settings dialog from File menu.

CodeTwo FolderSync works with both Outlook 2007 and Outlook 2010. Both 32-bit and 64-bit Outlook editions are supported.

Download CodeTwo FolderSync

Sync Outlook Categories With Others On Network With CodeTwo CatMan

Usman — Mon, 29 Aug 2011 13:46:44 +0000

Outlook Categorize feature quickly categorizes similar items in a group to let you visually identify them from the messages, appointments, email, and contact list. You can, for instance, add contacts of your business partners/stakeholders to Business category in order to quickly filter all business related contacts. If you want to share categories with Outlook configured clients over LAN network, you may want to try out CodeTwo CatMan. It is an Outlook tool which provides a simple way to share your public categories with anyone connected on the network. Just like previously reviewed CodeTwo Outlook Sync which allows syncing Outlook contacts and calendar between two PCs on network, it presents a simple configuration wizard to specify the categories you want to share with connected clients. Moreover, you can sync categories with configured FTP/HTTP server to share them with users who are not on same network.

Before installing CatMan, make sure that Outlook is not running. Once installed, launch Outlook and navigate to Home tab. Now head over to CodeTwo CatMan group and launch Category Manager. The first step requires specifying remote path from where you want to share categories list. Alternatively, you can specify FTP/HTTP server path along with correct login details to connect and save categories list.

In second step, separate public categories from private categories. You can also add new public categories by clicking Add button, and edit and remove existing ones. Once public list is created, click Next to proceed further,

The next step verifies the specified remote path. Just click Finish to end the wizard. CodeTwo CatMan syncs categories after every 30 seconds. However you can set custom sync time interval from CodeTwo Category Manager Settings window.

The video below demonstrates the usage in details.

CodeTwo CatMan works on Outlook 2007 and Outlook 2010. Both 32-bit and 64-bit Outlook editions are supported.

Download CodeTwo CatMan

OLFix – Find And Repair Outlook Search, Contacts & Profiles Problems

Usman — Sat, 27 Aug 2011 10:53:45 +0000

Resolving problems in Outlook is not an easy task, as one needs to run Outlook with different switches to identify and fix the problems but sometimes the supported switches don’t help determine the root cause of problems. In such instances, it’s recommended to use third-party repair tools to identify and fix all the known and unknown issues. If you frequently encounter problems while loading Outlook and switching between Outlook profiles, and with installed add-ins and Outlook internal links, OLfix may help you repair and restore Outlook back to normal state. It is a standalone application written for all versions of Outlook to find and fix almost all the widely known issues. including, corrupt PST file, truncated contact links, un-usable extended search folders, redundant Outlook profile services, duplicate data files, slow startup, etc.

Before you launch OLfix, make sure that Outlook instances are not running in background. On the main screen, it shows all the available repairing tools and options. Under Service menu, you will find Tools which are listed on main interface along with Find error code option to quickly get help on specified Outlook error codes. When you hover mouse pointer over options listed in Repair Outlook and Tools sections, it shows tool description in Hints window, which helps comprehend both the problem and available solutions.

The Repair profiles repair option displays all active and unused services from user-selected profile. This lets you find and remove all unused services of any profile with one click. First off, select the profile from drop-down menu, click Select unused services followed by Delete unused services to remove the junk from your configured profiles.

The Repair contact links feature is suitable for those who face problems while opening Outlook contacts. Outlook contacts links are highly prone to incorrect references and other irregularities. That’s the reason why it’s recommended to check and fix links after exporting the contact linked files. Under Repair contact files window, it reindexes all your contacts associated with selected mail account.

The Call Outlook with options contains 9 different Outlook switches, including, /safe, /cleanfinders, /cleanpas, /cleanreminders, /resetfolders, etc. You will find functionality description with each provided Outlook switch.

Outlook often fails to remove search folders which can seriously damage integrity of search results. The Clean search folders option can help you remove all search folders with a single click.

OLfix lets you find search folders and remove them from Delete search folders window. Similarly, from Tools section on main screen, bring up required tool window to perform respective operations over Outlook. For instance, if you want to merge reminders from multiple folder into one, hit Manage blocked files and specify the folders you want to merge.

In short, OLfix provides a one-stop solution for diverse range of Outlook problems. You will find detailed documentation of each feature along with usage help manual on product page. OLfix works on all versions of Outlook, including Outlook 2010.

Download OLfix

Manage Advance Outlook 2010 Mail Search & Schedule Tasks With InboxEx

Usman — Wed, 17 Aug 2011 12:48:05 +0000

InboxEx is a powerful add-in for both Outlook 2007 and Outlook 2010, which is geared toward those who perform numerous basic and advance Outlook tasks, such as schedule meetings, search mails, set appointments, add and sync events between Outlook and Google Calendar, share calendar events with others, etc., on daily basis. InboxEx is designed to help users manage their office emails and reply them in timely manner. Since Outlook 2010 native search feature requires all mailboxes to be indexed for initiating thorough search, it may become quite wearisome task to find important messages and then filter them by different message elements. InboxEx provides an efficient search feature that lets you filter search results for search keyword by name, subject, sender, recipient with options to quickly navigate between search result pages.

With InboxEx, you can schedule meetings and conference calls within minutes without having to import meeting schedule email/conversation template. It comes with pre-filled meeting and conference information forms to easily add all the required data and details. Furthermore, it adds an extra layer of archiving events, meetings and mails. You can quickly send old messages, events, etc to archive to view only most recent items. Apart from syncing Outlook calendar with Google Calendar, it lets you share scheduled events with anyone via email.

Before installing InboxEx, make sure that Outlook is not running in background. Now launch Outlook and from InboxEx pane add Gmail account. After you’ve entered login details, enable Synchronize calendar with Google and click OK to begin synchronizing your InboxEx data with Google account.

Once added, you can perform search within added account folders, events and scheduled meetings. To filter search results by subject, body text, sender, type, data and attachments, use the respective links present below the search bar.

Scheduling meetings and conferences is easy. Just select Schedule call with None option, enter the required data with recipient name and click Send.

The conference call scheduling option is available underneath the Schedule meeting with None. Before you add details, make sure that you’ve already entered Dialin Number and passcode in Conference window accessible from Preferences. InboxEx brings an easy way to archive mails. From Options window, you can specify number of weeks after which old emails will automatically be moved to archive folder.

InboxEx is handy tool for those users who work with multiple teams and need to collaborate on group work, share availability and events with others, search important emails and schedule meetings and conferences. We tested InboxEx on Windows 7 (64-bit) running Outlook 2010.

Download InboxEx

Sync Outlook 2010 Contacts And Calendar Between Two PCs On A Network

Usman — Fri, 12 Aug 2011 11:18:42 +0000

Outlook 2010 provides an option to send calendar events between specified dates and contacts to others via email but doesn’t allow keeping contact or calendar folders synced with other connected PCs on the network. Since sending updated version of calendar folder or contact information of one large group can become tiring, you need a tool like CodeTwo Outlook Sync to seamlessly sync contact and calendar folder with any one on the network. CodeTwo Outlook Sync is an add-on for Outlook 2010 which lets you configure both PCs on LAN to initiate synchronization of these two folders. It is useful in countless situations. You can, for instance, share office related contacts with your peer without having to send him/her contacts manually. The calendar sync options makes it easier for you to share your meeting schedules, appointment timings and other engagements with team members.

CodeTwo Outlook Sync presents a simple wizard, letting you configure sync options in a snap. After installing the add-on, it will ask you whether you’ve installed it on other PC or not. Based on your Yes or No answer, it will guide you through the process of syncing contacts and calendar folders. The add-on is targeted towards users connected over same network. It displays all the connected PCs to let you select one with which you want to sync calendar and contact folder.

After installing the add-on on both PCs, click Yes on configuration console and select the user you want to sync contacts and calendar folder with. Once selected, hit Next to choose folders to sync with your system.

CodeTwo Outlook Sync free version only allows syncing calendar and contacts folder with user connected on a network.. In Choose folders to synchronize window, you can select both Calendars and Contacts folders. Once selected, Click Next to proceed.

It’s recommended to choose Both PCs sync mode if you want to share contact and calendar items with each other. However, if you’re want to port contacts and calendar items from one system to another, select the required sync mode.

Now click Next and go through the rest of wizard steps. The main window shows specified PC on network as Other PC. When you want to Sync contact and calendar folder, click Sync to start synchronization process.

The Sync Options lets you reconfigure sync settings. From Advanced window, you can change listening port to resolve connectivity issues and toggle launch with Windows startup on/off. Outlook Sync Full version costs $59, allows not only syncing Contact and Calendar folders but mailboxes, tasks, documents, Journal and other miscellaneous Outlook folders and sub-folders too. CodeTwo Outlook Sync works with both Outlook 2007 and Outlook 2010.

Download CodeTwo Outlook Sync

[via Lifehacker]

Create Project Timelines In PowerPoint 2010 With Office Timeline

farshad — Thu, 11 Aug 2011 10:04:54 +0000

Creating timelines in Microsoft PowerPoint can be a lengthy and laborious task. One has to add several shapes, text boxes, images, etc in order to create a timeline. Office Timeline 2010 is an Microsoft PowerPoint add-in which helps create timelines with an easy-to-use wizard. The wizard guides you through each step, letting you to create professional looking timelines in a matter of minutes rather than having to use PowerPoint native set of tools and shapes.

When Office Timeline 2010 is launched, it displays a demo to guide you through the timeline creation process. You can hit ESC to close the demo. It automatically adds an extra tab to MS PowerPoint Ribbon with numerous useful tools for timeline editing and creation. To create a new timeline, click New button.

This will start a wizard which will guide you through the rest of the process. In the first step, you can enter milestones of certain project with a custom color, event date, and title for each milestone. You can click on + button to add more milestones. Once the milestones are added click Next to continue.

In the next step, enter the intervals (phases) for an activity or task. Like milestones, you can select different colors to easily distinguish each phase on timeline. For each phase, a start and end date can be added to better mark the start and completion date of each phase. The Shapes option allows you to select different shapes for each interval. Once done, click Finish to create the timeline.

The created timeline can be further edited using the options from the Office Timeline tab. For example, you can change timelines types, create tables, add more milestones and intervals and so on.

Watch the video below to see it in action.

Office Timeline 2010 works on both PowerPoint 2007 and PowerPoint 2010.

Download Office Timeline 2010

Advance Folders Watch Monitors Outlook Folders To Filter Useful Emails

Usman — Thu, 04 Aug 2011 10:22:00 +0000

Compiling a list of most important emails from multiple configured mail accounts in Outlook becomes next to impossible when you have to deal with great deal of emails everyday. From all the email related tasks, filtering out important messages takes hours of manual search unless you use an application that can help you find important emails from defined mailbox folders. Advance Folders Watch is a comprehensive mail search and filter add-in for Outlook, developed for technical support team members, analysts, managers, and the like, who need to implement an auto-mail sifting mechanism in order to quickly list down important emails of any given day. Advance Folders Watch supports both Exchange and IMAP/POP3 mail accounts, enabling users to keep tab on work and private messages, emails, and conversations.

What makes it utterly useful is the way it creates and manages list of important emails. The workability revolves around user-defined set of rules and conditions to check each selected mailbox folder for important emails. You can define the priority level with each condition/rule to further mark significance of messages. Similar to Outlook native email notification system, it deploys its own notification system to remind you about most recent emails and messages which got filtered through defined rules. You can associate sound with alert pop-ups and create notification post in specified Outlook folder.

After installing the add-in, you will find it from Add-Ins tab. Before heading over to Add-ins tab, you need to select mailbox folders to watch and to create rules for filtering out important emails. On File menu click Options, choose Add-ins from left sidebar and then select Advance Folders Watch from the list. Now click Add-in Options to create rules for filtering out important emails.

In Advance Folders Watch window, click Add to start rule creation wizard. The wizard will guide you through the extensive process of defining rules and conditions to create important email list. The first step is to give rule an appropriate name. In second step, you have to select all those folders which are to constantly watched for new and important emails.

Once folders are selected, click Next to proceed further. In this step, you need to enter words, phrases, symbols, which you want to filter from only specified Outlook mail fields or all fields.

Similarly, the next step lets you enter words which are not be contained in Outlook specified fields or all fields. The last step is to set notification settings for the rule. Here, you can associate a WAV file with pop-up message and allow creating post and copy in defined Outlook folder.

Once rule is created, it will open your rule setting dialog to review and change the filters, notification settings, watched folders, etc. From Test tab, you can launch a test run to check how many mails will get filtered through this rule.

When it finds any new and important message or email filtered through defined conditions, a notification will pop up on the screen, letting you open emails directly without having to find them from mailbox folders. You can also see notification list from Advance Folders Watch section present under Add-ins tab.

After going through all the notifications, make sure to click clear notifications from toolbar to avoid getting same notifications for multiple times. The toolbar lets you open selected document, compose a quick reply, forward selected message and email, move selected item to folder, switch to folder of document, and remove selected notification. Advance Folders Watch provides the most convenient yet powerful way to sort daily emails according to defined conditions. It works on Outlook 2003, Outlook 2007, and Outlook 2010.

Download Advance Folders Watch

MailTriage – Group Emails Into Conversations In Outlook 2010

Usman — Tue, 26 Jul 2011 14:00:15 +0000

Outlook 2010 Send/Receive process is responsible for downloading and synchronizing all Outlook folders with your configured email accounts. When you launch Outlook, it immediately starts downloading all the latest emails, syncs sent items, updates schedules & calendars, etc. Since it syncs all type of Outlook items, users often have to wait until all the folders get completely updated. MailTriage is an Outlook 2010 add-in that can significantly reduce the time involve in updating email items. Instead of replacing Outlook native Send/Receive process, it increases the efficiency of processing emails.

It works on simple principle; when Outlook starts, it begins triaging emails and groups them into conversations, so you can easily view and navigate between emails received from same sender and remove multiple emails by deleting conversation groups. Extremely useful for users who get hundreds of emails every day.

The add-in adds a separate window pane to manage conversations. You will see two panes side-by-side at the bottom of the window. When launched for the first time, it categorizes all the emails from selected account into easily manageable conversation groups in left side of the pane whereas the right-side shows the content of conversations. When you navigate through mail groups, it shows email content in Outlook reading pane.

Using the column headers of conversation pane, you will be able to sort grouped emails by number of conversations, sender, subject, received time stamp, and by size. When organized by size, you can instantly remove all the conversation taking much space of available mail account size. It also provides a condensed view of the conversation for faster sorting.

The right-click context menu lets you create custom conversation rules based on your defined search keywords. To create rule, right-click in conversation pane and select Conversation Rule to bring up Rule Manager. Now, click New Rule and enter keyword to filter conversations according to the entered keywords. Clicking OK will reload the conversation pane and show only filtered messages.

Group conversations has certainly been made easy with MailTraige. If you deal with heaps of emails everyday, the Conversation Rule feature can help you separate important conversations from other grouped emails. It works on Outlook 2010, provided you have .Net Framework 4 installed.

Download MailTraige

Outlook Security Configurator Allows Blocked And Linked Attachments

Usman — Fri, 15 Jul 2011 12:52:49 +0000

Outlook doesn’t permit users to access and download a wide range of file attachments which may include malicious code to prevent external sources from exploiting administrative rights of your system. For instance, executable (EXE) and Windows batch scripts (BAT) file may contain potentially dangerous command set which when run starts deteriorating your system vital components without notifying you about it. But what if you want to receive a batch/executable or JavaScript file from a reliable source in Outlook? Outlook Security Configurator not only unblocks restricted file attachments for all Outlook versions but lets you define list of file types you want to receive as email attachments. Unlike previously covered Outlook Attachment Enabler , it allows you to receive and open linked attachments without having to pass through Outlook security prompts.

The application has miniscule interface with options to add and remove file types from Allow and Block lists. Before you launch it, make sure that you’re not running any instance of Outlook in background. You can either manually specify the extension you wish to allow or choose file types from Block list and add them to Allow list. By default, it doesn’t unblock link attachments, however you can enable Allow access to link attachments option.

Now Click Apply and close the window before launching Outlook. The next time you receive blocked attachments, Outlook, in spite of blocking the attachments, will let you access and download them.

It works with all versions of Outlook, including the latest Outlook 2010.

Download Outlook Security Configurator

Identify Formula Problems In Excel 2010 With Formula Checking Assistant

Usman — Wed, 13 Jul 2011 12:28:40 +0000

Trace Precedents and Dependents are great little features of Excel 2010 which serve the need of tracking down incorrect formulas and functions from an Excel sheet overwhelmed with multiple formulas-based datasets. But, there is one problem with tracking formula precedency/dependency this way and that is, you have to manually select each cell containing formula to track incorrect relations with other cells. Formula Checking Assistant offers a simple yet extremely effective way of tracking down all the incorrect formula based cells relations from a given Excel spreadsheet.

Instead of selecting cells one-by-one to check incorrect relations, just select all cells through Formula Checking Assistant and it will map each formula based cell with related data sets automatically. After installation, you can can access it from Add-Ins tab. Click FC imaged button, click Select all used cells button, enable either Trace Precedents or Trace Dependents option, and hit OK to start analyzing your sheet for incorrect relations among formula based cells.

The time it takes to place precedent/dependents arrows on sheet depends upon the volume of the data sets. Once it’s done with mapping cells, it will show arrows defining the precedency/dependency of those cells which contain formulas. The How to use button will open the help manual which guides you through each step to identify formula problems. Next to Formula Check button, you have options to erase arrows off the sheet, launch watch window, evaluate formula separately, and to mark formula errors in sheet. It supports all versions of MS Excel.

Download Formula Checking Assistant

Taglocity Automatically Assigns Tags To Emails In Outlook 2010 [Work Productivity]

Usman — Thu, 30 Jun 2011 12:27:59 +0000

Are you worried about how to organize emails that get piled up every day in your Outlook 2010 inbox folders? Managing a great deal of emails each day becomes quite laborious even with email filtering tools provided by Outlook. If you’re on the lookout for a better and extremely intuitive solution to organize the emails in your Outlook folders, get Enterprise 2.0 inspired Taglocity add-in now. It deploys a comprehensive yet easy-to-use email management system that enables users getting host of emails every day to prioritize emails in order to make their emails specific work more productive. The add-in was particularly designed to save time that you spend on processing emails and importantly refining information out of received messages. Taglocity’s usability revolves around handling email overload, enhancing productivity, reducing the important email attention deficit, and revitalizing email search features.

Taglocity allows users working in corporate sectors to create groups. The group based email management offers solutions to reduce the amount of emails each member receives every day. The Taglocity group member can decide how, when and which type of emails they want to receive. This can significantly reduce the time that would have spent on filtering through all the emails in Outlook folders.

You can watch a brief scenario-based video to understand the core usability of Taglocity, below.

After installation, you will be prompted to create an TeamFeed account to use roaming configuration and access team emails. Taglocity integrates TeamFeed which offers online group inbox for improving team collaboration and communication.

Tagging is one of the best feature it offers. Based on your tags, it prioritize your daily emails, so you wont have to dig deep into heaps of emails to refine data and important info out of them. You will see a newly added tab, namely, Taglocity on the ribbon. To start creating tags, click Reader to read the top most email in your folder. From underneath the main window, you can add tags, view list of suggested tags and tagged conversations.

The Auto Assign Tags option automatically assigns tags to your emails. Before enabling this option, open Configuration window to create a list of Auto Tags list. Taglocity also offers multitude of tags that can be assigned to team member email to streamline all the group emails.

Additionally, it adds a Contact Bar next to Outlook main navigation bar, which helps user search emails and conversation according to specified Outlook contact. You will also get to see how many emails and messages you’ve received from and sent to the contact in question.

We have tried to cover the most salient features of Taglocity. You can now head over to product page to view all the features and options it provide and also to understand how Taglocity makes Outlook productive and fun. It works on Outlook 2003/2007/2010.

Download Taglocity

Add And Customize Tab Behaviors In MS Word, Excel, And PowerPoint

Usman — Thu, 30 Jun 2011 12:26:25 +0000

Even though MS Office allows user to cascade multiple windows under unified interface, it cannot open cascaded windows in tabs, nor does it offer a convenient way to switch between views of opened windows. Take Excel 2010 windows as an instance, in Excel you may find an option to save layout of opened windows to restore them with a single click but what if you’re working on multiple worksheets? How would you switch between views without having to first minimize the window and open those worksheets lying behind it? Office Tab is a superior alternative to previously featured OfficeTab add-in.

Apart from brining multi-tabbed MDI based interface to Office applications, including Excel, Word, and Powerpoint, it allows you to tinker around with Office application’s Style and Color settings as well. Moreover, in contrast to Office Tab, it contains a great a deal of tab font, position, and behavior specific settings to customize the way you want tabs to act, such as, drag/drop tab, show warning before closing multiple tabs, double-click tab bar to open a new tab, etc.

After installation, it will prompt you to configure tab color, appearance, positioning, shortcuts, and style. The main window shows configurations for Excel. Before you start, enable Tabs for Excel option and then start customizing the tabs settings.

Under Tabs for Word and Tabs for Powerpoint, you will see Style and Color window alongside General & Position Windows to enable tabs for respective application. Once you’re done with tabs settings, click OK to save the customizations.

When launching Word, Excel, or PowerPoint next time, you will see tabbed interface enabled. From tab right-click context menu, you can open Office Tabs settings window for current MS office application, rename the tab, and access File menu options.

Office Tab version is a stripped down version of Office Tab Standard, which costs $45. The Standard version has extra tab related functions, such as, close other tabs, change tab length, show/hide tabs, lock documents, etc. However, if you want to bring these tab functionality in MS Project and Visio too, you can anytime upgrade to Office Tab Enterprise version, which costs $83.

It supports Office 2003, Office 2007, and Office 2010.

Download Office Tab

CodeTwo Outlook Attachment Reminder Alerts You To Attach File With Email

Usman — Wed, 29 Jun 2011 13:20:32 +0000

It happens quite so often that we forget to attach files when sending out email. We send it without even noticing that the files that were supposed to be attached have been left behind. In order to always confirm whether the files are to be attached with the email or not, grab CodeTwo Outlook Attachment Reminder add-on for Outlook 2010. It’s a small plugin which brings the Gmail attachment reminder like functionality to Outlook.

When you attempt to send the message which doesn’t have any attached files but contains keywords, like, attachments, attached, attaching, enclosed, included, see files, see picture, etc., it prompts you to attach files. You can also send the message without attaching any files by using the third option – Send anyway. The plugin comes with highly customizable keyword/phrase check list which contains all words related to or describing file attachments. You can let it observe only email message, email body, or both, to look for attachment specific phrases.

To view and customize the phrase check list, click Settings present under Message tab of mail compose window. You can also edit the Alert text that appears on attachment reminder prompt.

Watch the video embedded below to further understand the usage.

It works on both Outlook 2007 and Outlook 2010.

Download CodeTwo Outlook Attachment Reminder

Excel Accelerator Improves MS Excel By Adding Useful Option In A New Tab

farshad — Wed, 22 Jun 2011 10:05:10 +0000

Microsoft Excel is the most commonly used spreadsheet application which has many built in functions and formulas to manage and analyze anything from basic to scientific data efficiently. Excel Accelerator is an add-in which enhances the functionality of Microsoft Excel. It makes it easy to access built-in options which can be otherwise a bit tedious to find from various sub-menus. For example, it allows custom functions to perform compiles calculations, allows displaying Excel 2003 menu style layout, provides vision control options and much more. Although, the developer has mentioned that Excel Accelerator works on MS Excel 2003 and 2007, we successfully tested the 2007 add-in with MS Excel 2010.

To install the add-in, run the setup file and then access Excel Options from File menu (as shown in the screenshot below).

Now select Excel Add-in from Manage drop down menu and hit Go.

From the Add-Ins pop-up window, select Excel Accelerator from the available options and click OK.

Once done, the Excel Accelerator tab will appear on MS Excel. You can select a number of useful options available from this tab. For example it provides access to Formula Tools, allows viewing Excel menu in version 2003 style, provides access to Custom Functions Library, Links, and much more.

Excel Accelerator allows accessing many useful options easily, these include changing letter case, changing numerical signs, converting text to real numbers, removing extra spaces, hiding sheets, calculating sheets, creating an index of all sheets, deleting empty sheets, duplicates and hyperlinks in a single click and so on.

You can also use the vision Control option to reset sheets and easily add/remove gridlines, vertical and horizontal scrollbar, headings, sheet tabs, page breaks and switch to full screen mode.

Download Excel Accelerator

AddictiveTips » MS Office

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[via Lifehacker]

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