Trello – An Online Pinboard For Task Organization & Collaboration

Trello is an online task management application that lets you create virtual boards that you can save lists to. These virtual boards (think virtual pin boards) allow you to add lists to any board, lists aren’t just your regular ‘things to-do’, they are smart lists that allow you to add attachments, create checklists, assign tasks and vote up a task to emphasis its importance. The web application is free and allows you to add members, create an Organization and share them either with just members or with anyone.

Create a free account to start using the app. It comes with a Welcome board already added and serves as the default page when you first log in to the app. To create a new board, click Boards in the top right corner and select New Boards. To edit account settings, visit your dashboard or update your profile, click your avatar in the top right corner for options.

Trello boardsTrello settings

When creating a new board, you can also set its visibility options and assign it to an organization (if you’ve added one). To add an organization, go to your dashboard or to your profile page and click Create an Organization. The name of the organization cannot be changed, however, you can edit a board name any time by clicking on it.

Trello new board

A newly added board has three lists added by default, you can rename or archive them and add new ones. To add a list, click on Add List from the right hand panel. To edit the name of an existing list, click the list’s name, type in whatever it is you want to name it to and click Save.

Trello add to lists

To add tasks to a list, click Add card. Enter a name for the card and hit enter. Click the card after it has been created and add a description, assign it to someone, add color labels or attachments, create a checklist or add a comment.


Trello add checklists

You can move ‘cards’ from one list to an other either by choosing Move from the dropdown, or by dragging & dropping it to another list.

Trello move cards

You can assign the card to a member when you edit it or you can drag them from the list in the right hand panel and drop them on the card you want to assign to them. To view all boards that you’ve created, click Boards and select See All Boards.

Trello dashboard

The app provides you a constant feed of all changes that you or any member makes in the right side panel. You can see a complete history for a board by opening the board and scrolling through the feed. To add members to a board, select Add Members from the right, enter an email address and click Invite.

Trello add member

Friends you invite can see the board without signing up but in order to make changes to a board, they must create a Trello account.

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  • Dan

    If you’d like a tool for managing your time and projects, you can use this web-application inspired by David Allen’s GTD:

    http://www.Gtdagenda.com

    You can use it to manage and prioritize your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
    Syncs with Evernote and Google Calendar, and also comes with mobile version, and Android and iPhone apps.

  • Erin J.S.

    Looks like the same concept as smartQ (http://www.getsmartQ.com), only smartQ has more customization options, list view, reports, filters, etc…. Has no voting though.
    I like this project board concept.

  • Paul McK.

    Comparing to KanbanTool (http://kanbantool.com), Trello is missing quite a few important features: notifications, real-time updates, priorities, advanced search options and kanban analytics.

    • Ryan

      Notifications are in the upper right corner, other users logged in see real-time updates when others make them, and priorities are implied with list order..

      ..didn’t get around to trying the filtering/searching in the 15 seconds it took to see the other features after logging in.