Change Default Email Font Settings & Theme In Outlook 2010

Changing font settings and adding image background in Outlook 2010 is a piece of cake, as you can change it from the font setting present in mail compose window. But wouldn’t it be more convenient if you can change default font styles; font family,size color, etc? So that you don’t need to change font settings all the time while sending email. Apart from changing font settings, you can also apply default theme from the list of Outlook intrinsic themes.

To begin with, launch Outlook 2010 and on File menu, click Options.

options

It will bring up Outlook Options dialog, from left sidebar select Mail and from main dialog window, click Stationary and Fonts.

options 1

It will open up Signatures and Stationary dialog, switch to Personal Stationary tab to change default font settings for; New mail messages, Replying or forwarding messages, and Composing and reading plain text message. Here you can also change the generic Theme.

Change Default font styles & settings

For changing default font size, color and family, under New mail message section, click Font.

signatures and stationary

You will reach Font main dialog, start changing basic font settings; from Font select the font family, under Font style, choose desired style and from Size change the size of font.


Apart from the basic settings, you can also set some extra font settings such as; Font color, Underline Style and Color. From Effects, enable different font effects options. You can see all the changes in Preview pane. Once done, click OK to continue.

font dialog 1

Repeat the same procedure for changing font settings for forwarding messages, by clicking Font button, under Replying or forwarding messages section.

Now on opening Mail Compose window, you will see changed default settings, i.e, font family, size, and color.

change

Applying default theme

For changing theme, move to Signatures and Stationary dialog. Click Theme to open up Theme or Stationary dialog, under Choose a Theme list, select the theme for email message. You can also enable/disable different theme styles; Vivid Colors, Active Graphics and Background Image. Click OK and close Outlook Options dialog.

theme

The theme will be added in the mail compose window.

themes outlook

You can also check out previously reviewed guides on How to Read all Outlook 2010 emails in Plain Text & How to make Outlook read emails for you.

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  • Vi

    Very helpful – clear guidance. Thanks!

  • Rob

    Helpful, although the invasive cookie tracking your website is a pain.

  • Steven

    Should I wish to change the background colour, but still use the same theme and save it for future use. How would I do this?

  • Christine

    NO, this is not what I need, I need to know how to change my inbox look….all the emails in my inbox are different colors, how is that categorized and how can I make them all the same? Some are blue, some are black, some fonts and sizes are even different, Whats up with that and how can it be changed?

  • Ian

    Helpful but it doesn’t address a quirky issue. When I choose to send an email through a Firefox link, a new mail message is opened in Outlook but the font and theme settings aren’t applied.

    Any suggestions?

  • Nandini

    This was really helpful. Thanks a ton for this post

  • Deana

    How do I install Themes so they are an option?

  • enbarnes

    Not what I need. I can figure out how to select the theme.

    I downloaded a theme. Now how do I get it into Outlook so I can select it? There doesn’t seem to be a way to import an .html or ,jpg file into outlook and I don’t see how to select it..

    • Rajesh

      I tried to change the Theme using the steps listed above, however, when I start doing an e-mail, the Theme does not come up — have tried this 4-5 times so I don’t think that I am missing anything. Hope someone can help with this.

  • DavidV

    I get a lot of plain text email that was difficult to read after converting to Outlook2010. Now that I can get it to display in a fixed font again, I don’t have to squint as hard. Thanks a lot!

  • Shaun

    Thank you.

    This technique doesn’t seem to allow creating a default Color Theme, for things like hyperlinks in Outlook 2010 – which means we’re stuck with the ugly blue and purple when composing messages, unless it’s overriden every time by applying a color theme on a per message basis.

    It seems also that you can’t create your own theme – instead we’re just stuck with the (again mainly ugly) out-of-the-box themes provided.

    I’d love someone to prove me wrong!

  • srini

    But it is not working when forwarding a mail or replying.

  • Lourens Claassen

    No I didn’t get it right. If I do a new mail, or reply to a mail, the new mail’s answer is in BIG letters and the mail I’m replying to. Keep in mind that the pitch is on 10. So how do I reset it that it’s correct and normal as it was before?

  • Marty

    check the “view” section in Outlook
    Mine was reset to 500%… change to 100% and fonts will look okay.

  • sollie

    Thanks guys, really helpful :)

  • Jay

    Thank you kindly,

  • Robert

    Note the “set default” button is grayed out and not availale. So, my changes cannot be saved as a default and anything I set as a default font does not “stick”… how is that default set so it can be used to keep the settings in the font, color, size, etc?

    • Christine Mahon

      Did you ever find the answer to this? I’m having the same problem.

  • PK

    this is not what i am looking for.

    i want to use BIGGER font for viewing INCOMING emails.
    it seems to just use whatever the sender uses.

    zooming each email all the time is doable i guess.
    but i prefer to find a permanent or quick way to override the original font by the sender & use big font for all received emails.

    • Guest

      PK,

      Not sure if you found your answer on this or not but I’ll send it anyway b/c I think this is what you were looking for.  

      1) In Outlook 2010 email program
      2) Click on TABS (on top)
      3) On the far left side – click on VIEW SETTINGS
      4) Click on OTHER SETTINGS (Fonts & Other Table View Settings) 

      * From here if you want to change the headers – COLUMN and ROW fonts click on:

      5) Column Font

      Then click on the individual tabs for Font/Font Style/Size and adjust to your preferences.  I use 
      size 12 up to 14 – after that, even for my poor eyes they seem too big!)  

      6) Then do the same for Row Font
      7) Then do the same for FONT
      8) Click OK, then as you exit each screen, click OK, click OK and it should all save.  

      Hopefully this all makes sense! 

      Note:  * You WILL need to re-boot for changes to appear, but after that, they should be set permanently (unless you go in and repeat the process!)  Good luck!

      ~ Robi 

    • Guest

      PK,

      Not sure if you found your answer on this or not but I’ll send it anyway b/c I think this is what you were looking for.  

      1) In Outlook 2010 email program
      2) Click on TABS (on top)
      3) On the far left side – click on VIEW SETTINGS
      4) Click on OTHER SETTINGS (Fonts & Other Table View Settings) 

      * From here if you want to change the headers – COLUMN and ROW fonts click on:

      5) Column Font

      Then click on the individual tabs for Font/Font Style/Size and adjust to your preferences.  I use 
      size 12 up to 14 – after that, even for my poor eyes they seem too big!)  

      6) Then do the same for Row Font
      7) Then do the same for FONT
      8) Click OK, then as you exit each screen, click OK, click OK and it should all save.  

      Hopefully this all makes sense! 

      Note:  * You WILL need to re-boot for changes to appear, but after that, they should be set permanently (unless you go in and repeat the process!)  Good luck!

      ~ Robi 

      • Tim

        You are the man! That worked like a charm! I needed to change the font of the rows and this nailed it.. Thanks

  • Troll

    haha how about all the people commenting that this isnt what they are looking for, well no-one cares, this article does exactly what it states….

    anything further use google you lazy robots

  • Erba

    I’m running Outlook on Mac. There is no “themes” option. Anyone know what to do?

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  • Ruwantha

    Thanks! :)

  • ChrisB

    Very helpful, I like the screen shots which make it very clear for the… er… less well trained user

    Please fix your spelling of “stationery”! Throughout the article you have used the word meaning “standing still”…

  • Matilda McLean

    have tried a number of time to change the font size to a bigger number but it will not stay that way. I have looked up on your site and my file is different fron yours and so I can not follow it. Is this because I am on 2007 not 2010??????
    Any help would be good thank you

  • hedy

    Thank you for both email and word! It works.

    Margit

  • Dalbert

    Hi.  I understand how to do all these changes, but my issue is, when composing an e-mail, sometimes I want to include a hyperlink and I’d like the hyperlink to always look a certain way, with a consistent font color, an underline, and the underline being the same color as the font.  I find that this doesn’t happen naturally – the way it did in previous versions of Outlook.  I always have to do what your third screen shot example above shows – and it’s annoying.  Any remedies for this?

  • http://pulse.yahoo.com/_ISSMDKOPLR52LBENXNNGZQU6IY Tommy Panyako

    easy to follow instructions, thanks for the into

  • Momcanvolley

    Well done!  I am not a computer person, but I have to be one for my job.  These instructions were perfect!

  • Miss Priss

    very helpful, even though I send in colored text in Outlook 2010, the recepients are still receiving it in black, guess they need to change the settings on their end.

  • Roumani

    Very Helpful. Indeed solved the problem and easil! . Thanks

  • Ilpevar

    wish I was able to follow along with this information

  • Cynthia Troxel

    I have followed all of the above dicrections. Everything but my personal stationery has my font and style, but I have to manually do it everytime I do a new email, but responding to someone’s email my font is fine.

  • Cynthia Troxel

    I have followed all of the above dicrections. Everything but my personal stationery has my font and style, but I have to manually do it everytime I do a new email, but responding to someone’s email my font is fine.

  • Mozhgan_b

    the font color option for Forwarding or Replying messages is not active !! what should i do !!????! every time i reply on an email the font is a different color from pink to purple !!! PLEASE HELP !! :/

  • Nancy

    I got everything figured out except how to increase the font size for the FROM, TO, CC and SUBJECT LINES. Is that an option?

  • Ian

    this didn’t help. My font is changing mid email and even mid sentence HELP

  • Trymac2004

     I followed the instructions, but the “Stationery and Fonts…” button would not open the dialog box.

  • Moulin45

    I had already worked out how to do this for myself. However, the font in the “To”, “CC”, “BCC” and “Subject” fields does not change to my new font.
    I notice that, with the cursor in the body of a message, the font in the toolbar is my new font (and the drop-down is active, so I could change it), but that with the cursor in any of the above-named fields, the font box in the toolbar is blank and the drip-down is NOT active.
    Is there a way I can change the font for these four fields?

  • Imfmars

    Thanks what I wanted to do I was able to do! :)

  • Test

    Helpful…thank you!

  • Soumenkoko

    Thanks for clean guidance

  • RONALDRYAN

    How do i change the default font when typing notes within individual contacts? It always underlines all typing of notes there. Please send answer to ronryanlaw@cox.net

  • Abid Sarwar

    Thanks a ton :)

  • karen

    I understand how to change font styles, etc., but my problem is that when I forward or reply to an email there is one line in the original message, usually in the signature, that explodes to 140pt. and I can’t seem to change it. It’s driving me and everyone who gets my emails crazy!

  • vadivel

    Superb Method to explain…
    Thanx Dude

  • http://www.facebook.com/profile.php?id=1628523536 Wanda Wyatt

    This a great site–good information.
    God bless,

  • sarge

    I followed all the instructions on how to change Font and it will not change – My font is so small no one can read it .

  • fuzz

    I didn’t see this in the text, but i didn’t read it extremely carefully. I had to restart outlook 2010 for it to take affect.

  • R

    This link is so helpful. Thanks!

  • kr

    Much more helpful than all the useless MS “help” pages.

  • http://www.facebook.com/robert.aceti Robert Aceti

    My changes were not reflected in new emails. The “option” font size = 11 point but the actual view is 8 points on all new email messages. I can see font = 11 on the “send version” of the email. Bewildering and frustrating as I compose emails using very small fonts and if I try to increase font size from 11 to 18 to see better the output email looks very large font size to reader. Any solutions short of re-installin Outlook 2010? Possible virus or rogue code messing-up my Outlook email new message font size.

  • RidleyO

    Nothing about changing the background color of outgoing messages to a custom color. I.e. not a canned theme. I tried making my own theme but it doesn’t show up on the list of available themes. Typical of my frustrations with MS products.

  • raman

    thanks

  • Ann

    Terrfic! Thanks for having the pictures. They made it so easy, I didn’t even need to read the text.

  • http://www.facebook.com/people/Jack-Lord/100000995119397 Jack Lord

    “…click Stationary and Fonts.”???
    “Stationary” should be “stationery”! “Stationary” means “standing still”!

  • Sandi Livingston

    How can I access mail sent by me????? ~~~also access mail I have forwarded??? I frequently need to send to additional contacts!!!!!!!!!!

  • Phil

    THANK YOU!! Great instructions.

  • Cata

    Thanks! Very helpful!

  • Abdul Jabbar

    Many thank, whoever upload such a helpful information with visual effect.
    Nice effort that should be appreciated>>>>>

  • not

    Still not helpful. I want all of Outlook to be bigger font so I can read it without my contacts, but don’t want to have to change resolution on my monitor. And the zoom should stick on reading and replying to emails; I don’t want my emails to be a huge font, I just want them zoomed. Why does Microsoft make everything so complicated??!! :-(

  • jimmy

    sucks, how do you change style and size of fonts in mail folders.

  • noah paul

    Awesome, this what I Want,, Thank you So MUCH.

  • Madmax

    Hopefully someone can help me!
    For no apparent reason when I reply to an email show on the screen in minute fonts event though they are set a 12. All incoming emails read OK but not replies which I send out.
    At the moment I am having to enlarge the font to 72 to write the reply then reduce it before sending its a real drag!!
    Hopefully someone has the solution

  • Jamie

    It’s very helpful !! Thank you so much for sharing these tips

  • Ivan

    On the last day of the month, outlook resets my fonts to Calibri 11. Does anyone know how to stop this happening?