Find Emails In Outlook With Mail Finder

The build-in Outlook 2010 Instant Search is better than ever, many times faster is the Xobni add-in we reviewed earlier, but there are users who prefer searching emails when Outlook is closed.

Lets consider this scenario where you want to quickly have a look at the email conversation or want to find out the email address of the sender with whom you are communicating. In this case it would be tiresome to open up Outlook and search for emails.

Outlook Mail Finder is a 3rd party Outlook search solution which can find the indexed emails in split seconds. Head over to Search Index Options, from left sidebar, select the folders that you want to index, and hit Start Manual Indexing.

Note: Before hitting Start Manual Indexing button make sure Outlook is running. Outlook needs to be running only to index the emails, once indexing is complete you can close Outlook and search emails.

By default it saves all index in Access Database (flat file), but users can also choose to save it in a MySQL Database. Indexing can be scheduled, it is recommended to make it once every day.


When all settings are done and emails indexed, head back to Outlook Search tab and begin searching. Users can choose to search in Subject, Mail Body, and/or only in emails with attachments. There are two further options to narrow down the search result; Search by Sender and Receiver.

Outlook Mail FinderSearch Index Options Outlook

As you can see from the screenshot above, there are 21200 items indexed. The indexing process is quite fast and didn’t take more than 5 minutes on my side. The time would vary depending on the number of folders selected and the items inside those folders.

To recreate an index, you will first need to Destroy the Index and then Start Manual Indexing all over again.

It works on Windows XP, Windows 2003 Server, Windows Vista, Windows 2008 Server, and Windows 7. Works with all versions of Office. We tested this app with Outlook 2010 running on Windows 7 32-bit system. Requires .NET 3.5 Framework minimum. It can also work on a Microsoft Exchange Server.

Download Outlook Mail Finder

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  • Doc

    “Much more faster”? May I inquire as to your native language, because that is very poor English…

    • http://www.addicitivetips.com Nakodari

      Thanks for pointing out the typo. Wrote it in hurry! :)

  • Lev

    A lot faster than the instant search is also Lookeen!!