Using Outlook Rules feature, you can automatically move items present in specific mailbox folder to any folder of your choice but it doesn’t provide an option to set up folder synchronization. CodeTwo Folder Sync is add-in for Outlook which lets you synchronize items between specified folder pairs without having to move or copy items manually from one folder to another. This saves you the extra effort involved in copying and streamlining items in both folders. CodeTwo FolderSync will particularly come useful for those who require keeping same items in folders of two different mail accounts. There is no restriction on syncing folder types; you can, for instance, select two folders containing contacts, calendar, journals, etc. which are to be synced. Before installing the add-in, make sure that Outlook is not running in background. CodeTwo FolderSync adds itself in Outlook Home tab under FolderSync Addin group. To begin, click Synchronize.

The Settings dialog will open, asking you to specify folders which are to be synched. Now select the folders and click OK.

Once added, it will show both folders on main screen. Similarly, you can add as many folder pairs as you want to sync their content between them.

When folder pairs are added, click OK to let it perform synchronization job.

To add or remove folder pairs from sync list, access CodeTwo FolderSync settings dialog from File menu.

CodeTwo FolderSync works with both Outlook 2007 and Outlook 2010. Both 32-bit and 64-bit Outlook editions are supported.

Download CodeTwo FolderSync

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We have covered many ways to synchronize folders with each other, you can find some here and here. But most synchronization tools do not allow syncing of more than 2 folders. What if you want to sync more than 2 folders?

Horodruin(this name is quite difficult to remember) is a free synchronization tool for Windows that allows syncing of multiple folders. It supports multi-threading and is for advanced users only. Since the whole concept and user-interface is different, you will have to read the documentation that comes with it before you are able to fully utilize it.

To begin, click Source > Add Source and add the folder that you want to sync. Note that the first folder selected is the main source folder, other folders will synchronize their files with this folder. You can always change the main source folder by selecting it and clicking the Up Arrow icon.

After you have added the folders, click Analyze Source icon. It will then analyze and list the complete details of each folder. Now click Sources > Synchronize to begin the sync process.

It is quite a handy tool for Windows that synchronizes multiple folders seamlessly. It works on all versions of Windows. Enjoy!

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FreeFileSync is a free opensource tool that syncs files and folders between any two locations. There are many similar programs there, but this one is far the best one I have come across. It has all the features of syncing utility and combined with the usability makes it one of the best tool out there. There are two versions available: standalone and installer, I tested the former since it is portable and can be carried anywhere.

To begin select the files/folder that you want to sync on both sides(you can also drag&drop) and click Compare. You will see the details in the status bar, and can compare the results on both sides.

Click the image above to enlarge.

You can also set a filter by going to Configure Filter link, once you are ready click Synchronize. This will bring up multiple variants along with their details: Mirror, Update, Two Way, or Custom. Select any one variant that suits you and click Start.

You can see the action that will take place in the Preview box. On the right side you will find further configuration where you can take any necessary action.

In my case, syncing was both fast and impressively seamless. It is available for both Windows and Linux. Enjoy!

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