Create Virtual Folders To Tag And Group Files With Tabbles File Manager

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We all follow basic file management practices every day. We put files into folders to classify each set of file into groups. But in many instances, grouping files into folders isn’t enough. For example, when you have to organize heaps of files, it becomes a tiresome task to manually create folders, name them, and then start moving files to respective folders. We have previously featured an efficient file manager, namely Elyse which deals with folder as tag node which is accessible from its node tree and saves files in its native database, allowing user to easily search files by either file name or tags. If Elyse doesn’t solve your problem, give Tabbles a try. It takes an offbeat approach to deal with all sort of both basic and complex file management related problems.

The concept is to make splitting file versions across different location easier without creating any duplicates. You can think of tabbles as virtual containers/folders, as well as, tags. When you put files into Tabbles, you can create new tags/virtual folders to associate all the related files with other virtual folders instead of creating multiple versions. This eventually brings more flexibility to your folders, as you will be able to move files contained in one folder to another without actually creating any duplicates. Consider an instance where you’re working on two projects at the same time. The files, you organize and change to complete various project related tasks, are related to both projects. In such a scenario, When you make changes to files contained in one project folder, you’d probably want same changes to be reflected in other project folder without having to manually changing the file content or by overwriting existing data. With Tabbles, you won’t have to organize related files at separate locations, just drag all the related files over project folder (tag) and then virtually move related files to other project folder to avoid creating duplicate files.

The application comes with a few system tabbles which can’t be deleted but combined with other custom tabbles to categorize the file types as per requirements. The New button on the toolbar lets you create a new tabble which needs Tabble name to be specified. You can optionally associate table color, specify tagging rule, shortcut, and extension to link all files in Tabbles having same extension to new tabble. For instance, if you enter DOCX, all MS Word files present in different tabbles can be accessed through this tabble.

tabbles

After the tabble has been created, start adding respective files in it. If files are related to other folders on the disk, you can create a new tabble and move related files from other tabble to avoid keeping track of multiple file versions. The tabble Combine feature lets you view common items of multiple folders/tabbles under one window. The screenshot below displays two combined virtual folders/tabbles, namely, Project and My Docs. This combination brings together all the common items of both folders.

combine

Similarly, you can subtract selected tabble from current tabble in view. Just right-click the tabble you want to subtract and select subtract tabble. It will show all those files which are not present in folder that you’ve subtracted, as shown in screenshot below.

subtract tabbles

One of the native Tabbles’ virtual container is File Type which automatically tags files as soon as you drop them over the interface. This allows you to quickly list down files by types. For example, if you want to view all PDF files, expand File Types tabble and click pdf tag, it will show all the PDF documents along with those tabbles containing PDF documents.

pdf docs

The Tabble menu presents options to perform numerous tasks over selected tabble. Apart from combining and subtracting tabble, you can copy, move and rename tabble, edit associated color, export tabble and remove all shadow files contained in the tabble.

Since Tabbles working is revolved around creating and managing tags, the Auto-tagging feature may come handy to quickly define a rule of tagging files automatically. The rule editor shows all the pre-defined auto-tags while letting you create new ones too. You can specify the location on which auto-tag feature becomes active. You may use regular expressions or other conditions like, file type, to identify files on which rule has to be run. Finally, enable notification option for one-click tagging and/or specify tabbles to which you want to move files which will get filtered through defined rule.

auto tag1

The pre-defined auto-tag rules can’t be triggered unless you specify location(s) from Options –> Auto-tagging rules –> locations that trigger auto-tag rules. You can specify as many locations as you want to enable notification to quickly tag files.

locations

Sharing tabbles across the network is perhaps the most useful feature. You can collaborate with your team members on collective tasks. All it requires is to choose a location from where you want to share your tabbles. You can also specify paths where others have saved their tabbles database in order to read their tabbles. Once configured, you can link files, create new tabbles, and perform all other supported file(s) and folder(s) actions.

sharing 3

You can watch the usage demonstration video below.

Tabbles replaces the traditional keyword-based indexing of files with its powerful, dynamic and vigorous concepts of tagging and searching files for providing quicker access to users’ data. At first, it may seem a bit difficult to handle tagging and managing files under virtual containers. But once you understand the way it manages your files, Tabbles will become fairly easy to use. It works on Windows XP, Windows Vista, and Windows 7, provided you have .Net Framework 4 installed already.

Download Tabbles

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  • R Votre

    Nice. But a bit pricey at $129 for a single license if you need to use it with more than one PC or 1000 files. They must be awfully proud of this little utility. 🙂

  • Adrian

    Another cool file-tagging utility is called DiviFile
    http://www.qnomad.com/divifile/

  • CautiousChaos

    I tried this out twice because the concept seemed neat and I’m a bit OCD. The problem I found is that you spend too much time monkeying around with the tags. I use RecentX which looks for files by keyword, and though it doesn’t offer the same level of tagging, it’s lightning fast and works very well.

    ,,,cc

  • Brad

    What happens if you move files from an old hard drive to an new hard drive I wonder? Would you lose the references?