Since Outlook saves downloaded attachment files in Windows Temp folder, you often get 'Can’t create file; right-click the folder you want to create the file in'
prompt when you have overwhelming number of attachments with same name in your mailbox. This error could possibly prevent Outlook from downloading more attachments and, in some cases, simply stop rendering emails with attachments. One way to resolve this problem is by accessing Windows registry, finding respective keys of random folder name followed by changing their titles. But if you don’t want to tweak with Windows registry every time you see Can’t create file
prompt, use Outlook Attachment Cleanup
to remove duplicate files having same title in your configured mail accounts. It’s a small add-on to determine how many files are there in your mailbox with same title and clean user-selected attachment files to avoid file naming conflicts.
is an add-in for Excel which protects the whole spreadsheet and also encrypts any selected range of data set. As as far encryption strength is concerned, it uses user-specified encryption key to encrypt and to decrypt the Excel spreadsheets. The add-in is programmed to read external text files for encryption keys. You just have to specify the file where keys are to be extracted from and it will apply encryption over selected data values.
Analyzing a huge document having diverse sections is not a easy task and those who require analyzing the content of documents mark out sections, create a separate note, or jot down important points to help team members fix the document content. Take project related emails from team members as an instance, you may sometimes need to specify the details for a certain part of email, elaborate the risks involved in crucial project development stages, question veracity of statistics and so on. In such a scenario, creating a new document just for elaborating the details which are to be added and for providing suitable feedback to team members becomes not only tiring but time wasting too.
Are you using a separate application to sync Outlook contacts with Google Contacts? Although it becomes fairly easy to sync both Google and Outlook contacts through a 3rd-party application without having to export contacts from one place and to import them to other, it’s quite tiring to bring up a sync app, like, Contact Sync
, every time just to sync the contacts. Outlook4Gmail
is a free add-in for Outlook which lets you synchronize Outlook contacts with apparently unlimited Google accounts in real-time. Once configured, it will synchronize complete contact information without requiring any further input from user end.
is an open-source template for Excel 2007 and 2010 which provides the utility to create a hierarchical network edge list. With NodeXL, you can create a customizable hierarchical network graph and zoom, scale, or pan it for a more refined look of added data. Networks can also be imported or exported to a variety of file formats. For example, you can create a graph displaying a company’s chain of command and structure of subordinate employees. NodeXL provides the convenience of eluding difficult applications, arcane file formats and programming language for creating such graphs. You can even import a list of your Twitter followers or YouTube and Flickr connections, to create graphs representing your social network.
Google Docs lets you collaborate on documents and spreadsheets while working online but if you want simple real-time collaboration for MS Office you can use OneDrum
. OneDrum is a desktop application that lets you invite people to collaborate on MS Office documents. OneDrum works in the background and acts as a gateway between you and the people you want to collaborate with. All work is done in MS Office (Word, Excel, and Power Point) programs while the app seamlessly synchronizes the changes as they happen in real-time.
The revamped email related options in Outlook 2010 lets user easily manage their configured mailboxes, folders, schedule emails, as well as classify a set of senders into different groups, but many heavy Outlook users need some extra email management features to boost their work efficiency. Most of us find it hard to search the required item from Outlook main elements including Mail, Notes, Tasks, Calendar events etc., and for this reason, we opt in for advance data mining tools to efficiently search the items from PST files. Mail Mining
is one such add-in that is created to make users more productive than ever before. It adds a slew of emails related features in Outlook while offering smart web and Outlook elements search to quickly find anything ranging from tasks, emails, appointments, to contacts. This add-in offers Smart Alerts option that lets you control when to receive emails. To stop receiving new messages, you can use the DND (Do Not Disturb) feature that stops the mail sync process for defined amount of time.
Tired of getting plethora of spam messages in your mailbox everyday? Sadly, Outlook intrinsic Spam filtering system is not efficient enough to identify junk mails nor does it offer a convenient way to move spam mails to user-defined special folders. This compels heavy Outlook users to consider third party options to properly identify, filter, and move spam mails to special folder with facilities to manage and delete superfluous mails with a single click.
is an add-in for Outlook, offering multi-level spam filtering solution to detect spam mails. Supporting widely used mail protocols – POP, IMAP, Exchange, HTTP, it can filter junk mails from all types of mailboxes that you’ve configured in Outlook. Spam filtering system is based on Bayesian algorithm which looks for particular phrases, words, links, and other characters which are commonly used by spammers and are present in system auto-generated emails. You can further apply a customized spam filter layer by defining a white and black spam list of sender email addresses.
native Add-In Manager, which is accessible from File menu of all the applications, allows you to enable, disable and remove the installed add-ins of the respective Office application. Since you have to open each Office application to either enable, disable or remove add-ins, it would certainly be a lot easier if you can manage installed add-ins for all MS Office 2010 applications under one place. The previously featured Topalt EnableDisable
not only supports Office 2007 but allows managing add-ins for all versions of MS Office, including 2000, 2003, 2007, and the latest Office 2010. If you’ve been looking for a simple Office 2010 add-in manager, you should give it a try to enable, disable, or manage installed and native add-ins for Excel, OneNote, Word, PowerPoint, and Word.
You might have noticed that Outlook Contacts list doesn’t get updated when you receive email from a new sender and when someone amongst your contact list updates his/her personnel information. If you’ve been largely relying on Outlook contacts and want to keep it updated with all the contacts specific changes, then CorpGenome
is here to help. It is a small add-in for Outlook 2010, 2007, and 2003 which keeps you up-to-date with what your contacts are doing on the web and scans newly received emails for adding email addresses and other personnel information to Outlook Contact list.
Scanning all the Outlook folders manually to create a list of unknown / unique senders and recipients is rather time consuming. So, if you want to know how many emails have you received since you first configure Outlook on your PC and looking for a simple way to extract a list of all the senders who sent you emails or had conversations with, try Topalt Report.
It is a simple add-in for Outlook which provides such information in addition to generating reports of total bandwidth used and number of emails received over specified amount of time, and counting emails received from unique senders and total number of unique recipients. The application is developed to generate overall email evaluation report by considering different elements of Outlook, so you can quickly identify those senders and recipients who have been most active in conversations since defined time. The time specific options lets you quickly know the one-way and two-way email traffic rate. Additionally, you can generate reports by hour, week, month or by year and apply data filters to narrow down the search results.
It becomes frustratingly tiring when same type of messages are to be sent to team members multiple times a day. If you’re using Outlook and want to reduce the time involved in composing messages with almost same context, you can choose to create templates in Outlook
for most frequently used messages. However, using hotkeys for this very purpose can come extremely handy. Topalt Hotkeys
is a small Outlook add-in which was primarily made to associate frequently used text with hotkeys, so users can insert them not only while composing emails but anywhere they want in Outlook, such as, in Notes, Journals, Calendar event detail. Additionally, it allows registering hotkeys for jumping between different Outlook folders and for sending desktop screenshots in a snap.
is an open source add-in for PowerPoint 2010 (and PowerPoint 2007) to caption or to create subtitle for videos and audio files that are included in your presentation. Caption, just as with images, can be added to describe the part of video or audio being played. Subtitling audio and video files comes handy in many situations. You may want to caption the video or audio before presenting your points to people with different dialect. So they can easily understand what is being spoken in video or audio which you are presenting.
It offers a simple way for adding subtitles to inserted audio and video files. It presents a media player with basic playback and navigation controls to select part of audio/video for adding description. You can add captions to inserted video/audio without having to worry about sorting them in an order, as it can sort all the added captions according to the defined timelines with a single click.
Creating multiple charts in PowerPoint can become quite a task, as you have to practically create an Excel spreadsheet for each chart to plot data. If you need to quickly create presentations in PowerPoint with multiple charts, oomfo
is a viable alternative to PowerPoint native Chart tool. It is an addin for PowerPoint with all the necessary tools that are required in creating, designing and customizing different chart elements. It presents a wizard with 9 simple steps for designing stunning charts. All you need is to go through the wizard to insert the chart in selected PowerPoint slide. Furthermore, you can change every bit of the chart, including, axis, gridlines, divisional lines, axis labels, specify chart legend type and transparency, while many chart layout related customizations are provided to make chart look as per your likings.
If you’re a power user of Microsoft spreadsheet program – Excel, you might need some additional advance tools to manage and analyze your data flow, charts, formulas, and other different elements of workbook. XL Toolbox
is an open source Excel addin which adds many tools and options to improve data analysis, flow, and data presentation. Apart from complementing Excel 2010's two important elements - Charts and Formulas, it empowers you by giving control over error bars, chart designs, and formula builder, while novel features to analyze variance (ANOVA), transposing columns / rows, and many other workbook management related features are also available. XL Toolbox also features a backup plan to help you save important workbooks immediately to prevent any sort of data loss. You can create backups at scheduled intervals, specify how many workbooks files will have to be regularly backed up, and change the backup plan anytime.
If you’ve been following Google Docs improvements for a long time, you must have heard about Cloud Sync
in November, last year. At that time it was offered to only few users for testing. Now that the private beta phase has come to an end, Google in conjunction with Microsoft has released this awesome add-in to the public. It works on MS Office 2003, 2007 and 2010 applications, including, Word, Excel and PowerPoint to seamlessly synchronize mutually supported documents, initiate simultaneous collaboration with others on the go, and to share documents with your friends and colleagues. It also brings other famous features of Google Docs, like, revision history
to check the previously edited documents and instant backup
to create document backup to MS Office applications
Gmail Priority Inbox is, arguably, one of the best feature which filters out important emails from one huge inbox folder. Users looking for this feature in Outlook can tweak with its native features or create rules for implementing Gmail Priority Inbox-like filtration system on Inbox folder. Last year, we wrote a guide
which explains how to mark important emails by using Outlook 2010 intrinsic conditional formatting feature. Today, we are reviewing an add-in called Priority Inbox
for Outlook, which can mark important emails in order to organize them into customizable Outlook search folder. It uses an intuitive algorithm to identify important mails from your inbox and any other defined mail folder. According to the developer, it analyzes the pattern of past messages stored in your inbox folder to evaluate which sort of mails have more value to you. Depending upon the value, it categorizes mails in self-generated search folder called Priority Inbox.
By comparing charts tweaking tools provided in Excel 2010 with previous versions, we can say that users gain more control over how charts would look in Excel 2010. Considering all the native features to insert, edit and remove chart axis labels, font size, colors, layouts, etc., an add-on claiming to automate the chart tweaking procedure must be used to quickly deal with multiple charts in your workbook. Clear Charts
is one such plug-in which lets user clean and tweak all the charts that are present in your Excel workbook. It offers options to fix chart font sizes, axis labels & scaling, 3D effects, colors and other junk that comes by default with auto-generated charts.
Replying to similar types of emails repeatedly is a dragging task, as we, generally, use more or less same explanations to answer one specific type of queries. It happens quite so often with users working in corporate sector, where business clients ask about same questions in different ways and wait for quick response. Text Lightning
is free Outlook add-in which offers the solution for problems related with replying to similar inquiries. It is developed for users working in companies where they are dealing with some products or services, so they can save small snippets of answers of those questions which clients frequently ask about.
So how does it work? For the first time usage, it collects all the personnel and work information in order to let you use them anywhere while replying to an email. Once you’ve entered details, it will open pane with all the information and regularly used phrases and sentences at the right side of Outlook Mail Compose window, letting you properly place them in your reply.
Outlook saves all emails, tasks, journals, calendar items in PST files for offline access, therefore their safety can’t be compromised at any stage. To stay on the safe side, you should consider backing up all the PST files on regular basis. Safe PST Backup
lets you maintain and schedule PST backups. It supports all Outlook versions including, Outlook 2003, Outlook 2007, and Outlook 2010. With Safe PST, backups are created incrementally, meaning that it detects the changes in original PSTs and update them accordingly in destination path. Furthermore, you won't need to specify target location each time before backing up a PST file, backups are maintained automatically.