Recently I have been playing around Microsoft Outlook 2010 for quite some time, a few days back I wrote a way to make a backup of Outlook 2010. This post will focus on two parts:
- Importing Outlook Data File(.PST) from Outlook 2003/2007 and Outlook 2010 itself
- Exporting Complete Outlook 2010 Items
The first part will come handy for users who want to migrate all their data(emails, contacts, calendars, etc) from Outlook 2007 to Outlook 2010. While the second part will come handy if you want to make a complete backup of Outlook 2010 without using any 3rd party tool. The procedure for both importing and exporting are similar to Outlook 2007, instead there is now a new Office button in Outlook 2010.
Note: I would highly recommend that you install the Outlook Data Export Add-in for Outlook 2010, it can make exporting both quick and easy.
To launch the Export/Import wizard, first hit the Office button go to File menu, navigate to Open, and click Import(as shown in the screenshot below). Before the beta version, there was Saving option but it has been removed.
Note: Before you can import the complete Outlook 2007 items, make sure you have exported it in Outlook Data File(.PST). It is recommended file type for exporting data, this is because it allows users to make complete backup.
Importing
In the Import And Export wizard, select Import from another program or file option and hit Next.
Under File Type, select Outlook Data File(.pst) and hit Next.
Now choose the file to import, select the options, and hit Next.
It will then ask you to enter the password for backup file twice.
Once done, finally select the folder to import from(if you want to import complete data don’t change any settings) and make sure Include subfolders is checked. You can either import the file to the current folder or choose the folder.
Exporting
In the Import And Export Wizard, select Export to a file option and hit Next.
Under File Type, select Outlook Data File(.pst) and hit Next.
Now make sure Include subfolder is checked, this makes sure that all data including, Emails, Calendar, Contacts, Drafts, etc are exported. To export only a single folder, choose that folder and hit Next.
Now give the backup file a name and choose the destination where you want it to be saved and hit Finish.
Lastly, enter the Password to secure the backup file.
Once done, it will again ask you to enter the password. Enter the same password again and it will begin exporting your data.
During this process your Outlook might become unresponsive for a few seconds. When it becomes responsive again it means that the export is complete. You can then verify the export file by visiting the destination where you saved it. For more, also check out our guides on:
- Search Outlook 2010 Items And Files With Xobni
- Set Up Single Inbox Folder For All Accounts In Outlook 2010
- A User Guide On Outlook 2010 Address Book Contacts
- Recover Outlook Passwords With OutlookPasswordDecrypter
- Outlook 2010: Auto Reply to Emails
Share this article!
For more guides, tips, and tutorials, please visit our sister site Office 2010 Club.
30 Comments
I have the latest Beta (14.0.4536.1000 (32-bit)) but don't have the saving option. any ideas?
I have the latest Beta (14.0.4536.1000 (32-bit)) but don't have the saving option. any ideas?
I just copy the .pst file from its folder and after reïnstallation of the os/office suite i put the pst back into the outlook folder and i'm done. Is this not a good alternative or am I overlooking something?
can you help me with the path to pst file. i want to copy from the directory.
The path to Outlook PST file is C:\Users\\AppData\Local\Microsoft\Outlook
and the Outlook Archive file that contains each & every mail, calendar items, contacts, etc, is located at: C:\Users\\Documents\Outlook Files\archive.pst
I hope this helps!
I have the same problem, the “Saving” option is not there. I also have the latest beta.
The post has been updated. It is now located inside Open.
Nakodari, thanks for that. Not the most obvious place of them to put it, then again it is a wizard so I suppose you are opening the wizard
. Thanks again.
Anyway export the email account settings as well? Exporting inbox to a pst only save the emails – not the settings eg. Configured email accounts, signatures etc…..
Windows Easy Transfer used to take care of all that but it doesnt seem to support 2010 yet.
Simply Upgrade from Office 2007 to Office 2010 and your settings will remain intact. The latest version of Office 2010 installer has an option to Upgrade from Office 2007.
I know, but Im formatting tonight and going into install fresh office 2010 64bit. I found a workaround – save the registry settings – I wonder if this also saves which emails have been downloaded. I use Gmail with the “recent” feature and it is annoying to always download the last 30 days of emails.
There needs to be a way to import the email account settings to avoid the tedium of recreating them on each system. Upgrade installs are not always possible. Surely someone has some experience in this annoyance?
Oh, yeah, that was obvious, export is under import! Yay! Now THAT'S idiot proof! I can just see supporting this… OK, to export, click on import…
Oh, yeah, that was obvious, export is under import! Yay! Now THAT'S idiot proof! I can just see supporting this… OK, to export, click on import…
Oh, yeah, that was obvious, export is under import! Yay! Now THAT'S idiot proof! I can just see supporting this… OK, to export, click on import…
Thanks so much !!
Thank you so much
maybe stupid question:
can I import my office 2007 data from another computer to new one with 2010 beta?
I have a carbonite back up of my 2003 outlook pst files. i tried to import them using the EXACT directions posted. However, when i go to the folder of my pst 2003 file, the import wizard says its NOT a pst file when it clearly is. I cannot import all my files from years past. any suggestions? there is also a file that says outlook .nk2 file . anyone know what that is? thanks.
MY BAD! I was not in LOCAL. Worked great. so far. GREAT find here my friends.
you sure can. I just did. if they are networked, just follow the posts here. if not, put them on a usb stick and point the directions here to the usb stick.
Thanks, never thought to look under 'open'
Thanks for having this up…saved me a ton of time…
I tried importing .psf file from outlook 2003 using usb stick into2010 beta.
Noe every time i start outlook popup box states path e: is not valid.
How do i stop outlook 2010 from looking fot this file.
Thanks
david
When I set up my email account in Outlook 2010 under it, it created an inbox, sent items, trash, etc and other folders like you would expect. There was already a .pst set of folders, i.e. inbox, sent, trash, etc. So now there are two. You can't merge them and you can't delete them.
So now I have two sets of folders. New emails get sent to the inbox that is under my email. They do not get sent to the other set of folders that were already set up with Outlook 2010.
Next, when I import my .pst file that I saved from Outlook 2007, it doesn't let you merge them with those email folders from folders that get generated when you set up your email account. You can only merge your 2007 Outlook .pst folders and emails with the second set of .pst folders (that is, not the ones associated with your email set up in Outlook 2010).
It gets worse. When I copy specific folders so I can have all my folders and emails in one place in my set of folders under my email, a new problem arises. First, whenever I send and receive emails each time it takes 5 to 10 minutes to “syncronize subscribed folders for <my email>”. Only if I don't move these folders and emails to where my email is, can I avoid this long syncronizing problem. There is no solution to this problem that I am aware except to have two saved .pst folders. My old Outlook 2007 .pst folders and new folders created with my email from this point forward using Outlook 2010.
Also when I take an email I received under my email folders and move it over into my folders from the .pst I imported, it produces an error which reads: “Cannot move the items. The server responded: 'Missing required argument to UID EXPUNGE'.” Whatever that means. Then it transfers the file anyway. I also believe this will increase the time it takes to syncronize.
HELP!!!!!!!!!!!!!!!!!!!!!!!!!
Thankyou for this information.
You have really helped people like me who aren't so tech savvy.
I now have another dilemma.
I am trying to import all my signatures, and email accounts as well as auto complete email address entries for when i send my emails.
Can you advise me a walkthrough as to how I can import this data into outlook 2010 from outlook 2007
My email is eugene@000emergency.com.au
Hello to all of you. 2 months ago I had office 2007 and then i installed office 2010 beta. I chose to keep both of them but it forces you to use outlook 2010. Now 2 months later, i uninstalled office 2010 and reinstalled 2007 but in outlook 2007 i can't see any of my emails that were send or received while i was using outlook 2010. Where can i find these emails? Please help me cause these emails are related to my work…..
Please post this question in the forum and we will try to solve your problem: http://www.addictivetips.com/forum/
Hello, could you please let teach me how to change my default folder to store the mails and calenders? I can not find the right place to change it. Awaiting for your reply and thank you!
Very helpful, thanks….
9 Trackbacks
[...] Update: You can also make a backup by using default Export functionality. To learn more about Importing And Exporting Outlook 2010, go here. [...]
[...] 2010 has comprehensive export options by default, but they are not enough nor is it easy to export mails, contacts, notes, etc in [...]
[...] pst extension and is used to store and restore your emails. We have already covered a tip on how to import and export the Outlook Data file. If you wish to create a personal folder for storing Outlook items on your computer, then you need [...]
[...] pst extension and is used to store and restore your emails. We have already covered a tip on how to import and export the Outlook Data file. If you wish to create a personal folder for storing Outlook items on your computer, then you need [...]
[...] [...]
[...] this to export your Outllok emails into another format. See if that helps with the import [...]
[...] reckon you to read out following "How To" articles & Tools we reviewed lately; Outlook Import & Export Outlook 2010 Complete Backup Export Outlook 2010 Mail, Contacts, Notes, Tasks, and Appointments [...]
[...] Import & Export Outlook Items We have covered almost everything on 'How to backup Outlook personal Folders, mail items etc'. These "How To" articles & Tools we reviewed lately will help you out. Outlook Import & Export [...]
[...] Outlook 2007 into Outlook 2010. Read out the complete procedure you need to follow in this article; Outlook Export & Import If you however using Outlook 2007 with Office 2010 suite, then you will find this add-in helpful [...]