Tag Archives: email

Schedule Text Messages, Emails, Tweets & Facebook Posts On Android With Schemes

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Productivity is all about management and scheduling. And if you’re doing everything on a timely basis, why not have the ability to communicate with friends and family on a planned time? That’s what Schemes aims to address. In short, it is a very simple yet handy Android app that lets you schedule four types of outgoing communications: SMS, emails, Tweets, and Facebook statuses. The best thing is that all of this is done without any unnecessarily complicated steps. By the way, did you know that the name of this app is actually an acronym? Read on to find out what it means! Read More

Auto-Save Gmail Attachments To & Attach Files From Cloud With Kloudle

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Earlier this year, we covered a Chrome extension called Cloudy that allows you to attach files in Gmail from multiple cloud storage services or your Facebook account directly, without having to download them to your desktop first. Kloudle is a similar service that can connect with Box, Dropbox, and Google Drive, and lets you attach files to your emails in a way similar to Cloudy. Kloudle supports far fewer services than Cloudly but coupled with its Chrome extension, the service does something else as well that can be really useful - it allows you to save files from your Gmail account to any one of your cloud drives. Files are saved automatically based on ‘rules’ that you create, and you can create up to ten rules. Think of it as the famous service IFTTT, working entirely in your email. Read More

Get Email Alerts & Mac Menu Bar Shortcuts For Multiple Gmail Accounts

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Mac users who aren’t happy using the default Mail app have the choice to use other desktop email clients like Thunderbird or Sparrow. Many are satisfied with just using their email service’s web interface. If you’re a Gmail user and like to stick to its web interface but at the same time receive notifications for all your emails, Mail Ping is an app worth $1.99 in the Mac App Store that might interest you. The app works with Notification Center in Mountain Lion to give you alerts every time you receive a new email. The app supports multiple accounts, just like Gmail’s web interface, and allows you to open your inbox or the compose message page for any of the configured accounts from the Menu Bar. Read More

Temporarily Archive & Set Followup Reminders For Emails In Gmail [Chrome]

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Reading all your new email messages everyday is a routine task that many do without any trouble. The real problem with email is remembering to reply to an important email or to follow up on one that you’ve sent. We’ve covered some reminder tools to help you manage follow ups. MailFred is a Chrome extension with the same purpose. It integrates itself in Gmail’s interface and allows you to schedule reminders for any received email. The reminder can be set for as early as 4 hours from the time it is set, to any future date. This is, of course, typical of such a tool; what sets MailFred apart is that when you schedule a reminder, the email itself can be archived, marked as unread, moved to your inbox, or starred. That is, you can choose to either keep an email out of your inbox until it is time to reply to it or follow up on it, or you can keep it marked as unread and in your inbox until you are finished with it. Read More

Mailstrom Helps You Reach Inbox Zero By Deleting & Archiving Emails

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Almost every single time we feature a tool to help sort your emails and manage your replies better, we take the time out to remind you of the importance of getting your act together and reaching inbox zero. We take it all back - you can continue to procrastinate for the rest of your life and still have zero messages in your inbox, thanks to Mailstrom. It’s a simple yet pure genius web service with the aim to help you achieve the much coveted inbox zero. Mailstrom isn’t a magic button that you push to make all your useless emails disappear; the deleting and archiving process is still manual, but the service organizes your emails in such a way that you can tell at a single glance which ones you should keep, and which ones are better discarded. After that, deleting and archiving can be performed en masse and within a few minutes or hours (depending on the amount of emails you have), your inbox should be clean. Mailstrom works with Gmail, Yahoo! Mail, Hotmail, and almost all other email services. It also lets you unsubscribe to newsletters. Read More

Copy & Save Email Content From Mail In OS X With Mail Clips

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Like any other form of communication, its not just an email's content that's important, but also the other information they contain, including email addresses and names, subject, headers, and other metadata. This information can come useful in many circumstances, but most email apps hide it in order to keep everything simple and clutter-free. Mail Clips is a free Mac app available in the Mac App Store that lets you copy this information from a selected message in Mail. You can copy the complete text in a message, its subject, the sender and recipients’ email addresses, their names, the header message and ID, the date and time it was sent on, and the HTML source of an email. It can also save a message in PDF and RTF format, and add the sender and recipients to your address book. While you can do all of this from the Mail app by opening an email, selecting the information and then copying it manually, Mail Clips offers you the short way around. Read More

Attach To Gmail From Cloud, Image Hosting Services & Facebook [Chrome]

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Google Drive has been integrated in Gmail so that you can attach a file to a new email directly from your Google Drive cloud storage. The feature is very handy for Google Drive users, but it’s of no use to those of us who primarily use some other cloud storage service. Cloudy is a Chrome extension that lets you attach files to your emails from a large number of cloud services including Google Drive, Dropbox, Box, Facebook, Picasa, Instagram, Flickr, Github, FTP, Evernote, and more. Furthermore, it can also connect with your computer’s webcam and record a video or take a picture to directly attach with your email. The extension also gives you the option to upload files from your computer, pick attachments from other emails in your account, and search & attach images from Wikipedia, Flickr, and Google Image Search. The best thing about the extension is that it works flawlessly with Gmail’s new Compose view. Read More

Find The Email An Attachment Was Saved From In Mac OS X Mail

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A common problem with a bulky inbox is finding emails. Almost every email service and client has a search feature, with some offering very smart parameters for refining the search (like Gmail’s web interface) but still, at times quickly finding the right email can be a pain. Similarly, if you’ve downloaded an attachment that came with an email and are trying to trace it back to the original message, you could be out of luck if you have renamed the file in the meantime, and will likely need to go through several emails individually to find it since for the most part, you are relying on memory to remember who the email was from, or a snippet from the email’s subject. If you’re using the default Mail app on a Mac, though, finding the email that an attachment came with is much easier than you know, as every attachment that you download saves details of where the file originated from i.e. the email’s sender and subject. You can use this to find the original email thread. Read More

Receive Email Alerts With Screenshots When Apps & Services On Your PC Start Or Stop

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Have you ever been worried about what’s been running on your PC in your absence? Don’t want your kids to play video games all day? Process Notifier is probably what you need. This well-thought Windows application is designed to keep an eye on multiple processes on your computer, and notify you via email when a process such as an application like Google Chrome or Firefox starts or stops. The tool scans and monitors the selected processes according to the time interval defined by the user ranging from ten minutes to a day. This can come really handy if you have to share your PC with others and want to keep a tab on their activities while you’re not around. Read More

Set Reminders For Unreplied Emails In Gmail With Notifus For Chrome

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Emails are one of the first things we attend to when we start work in the morning, but reading all the new emails for the day isn’t the only thing one has to do; answering emails and following up on previous ones is important too, and that’s often difficult because there’s always so much to follow up on. Notifus is a Chrome extension that acts as an alarm clock for unanswered emails. When you compose an important email or one intended for someone who is highly unlikely to get back to you on time without sufficient nagging, you set a reminder for the email. The alarm can be set for a minimum of 1 day and a maximum of any number of days. Repeat reminders can be set at the time of sending the email as well. Read More

Add Quick-Reply Buttons For Received Messages In Gmail [Chrome]

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A while back, we covered Batch Reply for Gmail, a Chrome extension that lets you reply to multiple emails in your Gmail Inbox at once. The one problem we had with the extension was that it replied to those selected messages with a single email. This resulted in a separate thread created for a group of emails. It wasn’t a bad solution, but it was only passable. Meet GmailWiz, a Chrome extension that lets you set up four quick-reply messages that you can send in response to any email with the click of a button. The buttons are all integrated with the Gmail interface and sit well with it. Each button is assigned its own meaning: Like, TL;DR (Too Long; Didn't Read), Got it, and Let’s Discuss. The extension provides its own reply messages, but you can customize each one of them. Read More

Quote Part Of An Email When Forwarding Or Replying In Gmail & Mail App

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Lengthy email threads are difficult to follow, especially if you haven’t been included in them from the beginning. What makes it easier to follow them is text from old emails that’s forwarded along with a message, but just going through particularly long emails is itself time consuming. Even when you try to keep emails short and to the point, they can become extremely long. Filtering out unimportant information from one of these long emails can take quite a bit of time. A better way to keep everyone in an email conversation informed without subjecting them to the torturous task of reading long emails is to only quote the part of an email that’s important to the discussion. Gmail, the OS X Mail app and its iOS counterpart have a really neat little trick for quoting a snippet from an email when you forward or reply to it. If you select part of the message and then hit reply or forward, only the selected text is quoted in the message body. Read More

SpotMail Lets You Start Composing Emails From iPhone Spotlight Search

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It might not matter in most cases, but there are times when skipping even one small step in a task can make your iDevice feel much more efficient. Some of the tweaks available in the Cydia store let you create shortcuts for a number of tasks, but why clutter your iPhone’s SpringBoard when there is an area of iOS that is always a swipe away, and generally, is seldom used. We are talking about Spotlight search, of course. SpotMail is an unobtrusive Cydia tweak that allows you to start composing mails from the Spotlight search area without adding any extra buttons or disturbing the Spotlight area's existing functions in any way. The tweak won’t let you write the whole mail within Spotlight search. You just have to enter an email, and a new draft will automatically be opened in the stock Mail app with the recipient’s address already entered. Read More

Dictate Emails To Your Windows Phone With Say Mail!

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Despite its increasing integration with many smartphones and apps, speech-to-text technology has failed to gain the trust of considerable users. A majority of people avoid relying too heavily on dictating items to their smartphones, fearing typos and low quality speech recognition. Siri or Microsoft's TellMe, while great for carrying out small system tasks, can get a bit annoying if you are trying to dictate longer passages to them (to be sent in an SMS). There are other apps that offer better solutions for dictation, but most of them are too complicated to be of much use in a hurry. Say Mail! is a Windows Phone app that focuses on letting you compose emails via dictation without much fuss. The app offers just two main features; you can speak your messages so that Say Mail! writes everything down for you, or you can request the app to read out everything you have just dictated, ensuring there is never a need to look at your phone’s screen. Another great thing about the app is its surprisingly accurate speech recognition. Say Mail! gets almost everything right in the first attempt, and even if it doesn’t, you can manually edit the text later. Read More

Merge Email Newsletter Subscriptions Or Unsubscribe In Bulk With Swizzle

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We surf around the internet, and every now and then, subscribe to newsletters of different websites, which results in a flooded inbox. At times, all these emails cause important messages to get lost in the mix, or at least, make it extremely hard to filter them out. Getting rid of all newsletter subscriptions isn't the only solution in this case. Introducing Swizzle, a web app that helps solving the unwanted subscription problem. It scans our email account for all subscriptions, and lists them for us. From this list, we get to choose the subscriptions we want to keep and those we want to get rid of. In case you decide to keep a few subscriptions, Swizzle allows you to group some or all of the subscriptions and receive their newsletters in one single email in the form of an all-in-one digest, allowing you to choose the days and time of the day you would like to receive it.  Read More

iOS 6 Mail App Adds VIP Inbox, Media Attachments & More

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One of the simplest (and very functional) apps that has always been around in iOS is the stock Mail one. It offers all the necessary operations you can hope to find in an email client, and the interface is fairly simplistic. It is good to see that Apple hasn’t changed the Mail app too drastically in iOS 6, but there are still enough new features in it to give it a refreshing feel. Other than some minor interface changes (read “the new pull to refresh icon”), the iOS Mail app now offers a VIP inbox, and you can inset images/videos within mails directly from within the app. While the media attachment option has long been clamored for by iOS users, VIP inbox is a little harder to understand. If you take a close look at your inbox, you are sure to realize that most of your correspondence is with only a handful of people. It is for these frequently contacted people that Apple has added the VIP Inbox feature to Mail. You can configure a VIP inbox in the app, and it will only display messages from your favorite contacts, with the option to choose separate notification settings for VIPs. Read More

Digital Pigeon: Send Large Files Through Email From Web, Desktop & Mobile

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Email services like Gmail, Hotmail and Yahoo do not allow attaching large files, let's say, 300 MB in size. The maximum combined size allowed for files attached to an email is 25 MB. Digital Pigeon is a comprehensive solution for sharing large files via email, particularly for businesses. It allows you to send files up to 5 GB in size and tracks them for you, i.e., it notifies you if your sent files have been accessed by the recipient. The latter is one of quite a few accompanying features meant for businesses, such as security for private emails and file download page customization for, say, press releases or newsletters. Digital Pigeon claims to provide "fastest uploading and downloading" through Amazon's secure file hosting network. In addition to speed and security, the service comes supports instant previews for media (video, audio or image) files. Read More

Stop Incoming Emails In Gmail & Set An Auto Response With InBox Pause [Chrome, Firefox]

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Email is one of the fastest means of communication there is, and that’s probably why you get so many of them. For all purposes, firing off an email takes considerably less time than it would to perhaps talk to someone. Often, your inbox might get cluttered with single line messages asking for follow-ups, confirmations or just what you might be having for lunch. While email is an effective way to communicate, there is no mistaking the fact that it can get overwhelming. At some point, office email can go from being irrelevant and unimportant to distracting and counterproductive. InBox Pause is a browser extension/add-on, available for Chrome and Firefox, that aims to fix all that. It plays on the same concept as an ‘out of office’ message that you can set when you go on an extended vacation. The extension allows you to stop all incoming messages from reaching your Gmail inbox. Each time you receive a message, the sender is sent an automated reply, informing them that the message is not going to be read immediately. You can pause/unpause your email any time via the extension’s button that is integrated in Gmail interface. Read More

Bananatag Tracks Sent Emails & Provides Detailed Statistics For Them [Web]

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Particularly useful for users looking to get feedback for email-based advertising or awareness campaigns, Bananatag is a web application that not only lets you track your emails, but also shows detailed analytics including click, open and detailed location stats. With Banatag, you no longer need to keep wondering whether the recipient has read your email or not. The service notifies you via email whenever a recipient opens a tracked email or clicks a link within it. You can sign up for free, but the free account is only for a single user and is restricted to tracking only five emails per day, using all available metrics. Read More