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Important Mail Alert is an MS Outlook 2010 add-in for creating rules based alerts for defined keyword. It provides a desktop alert when an email matching the specified criteria arrives. Although rules can be easily configure in MS Outlook, however, it is much easier to use keywords to create rules for mail alerts. This add-in completely integrates with the MS Outlook interface, and provides access to all your recent alerts. The keyword based rules can be applied to all message elements, including the sender, subject, body etc, and tied to your configured email address (in the MS Outlook mail client).

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If you work with a lot of folders in Microsoft Outlook, it can frequently happen that you unintentionally grab a folder, and drop it onto another folder while scrolling down the navigation pane. CodeTwo Move & Delete Watchdog is a plugin for Microsoft Outlook that prevents this from happening. If you drag and drop one folder into another, or hit the Delete button, it gives you a warning and allows you to cancel or confirm the action.

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yourMail is an MS Outlook add-on which helps you reduce the time and effort involved in manual email management. It compiles emails, attachments and other tasks for a particular project, and displays them in a unified manner for easy sorting and management of MS Outlook items related to that specific project. It’s intuitive search and filing options allow emails and attachments to be stored in a structured way, which saves time, and easily allows to located project specific items, when needed.

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Excel Mixer Nano is an add-in for Microsoft Excel that provides Excel data and chart display by moving a simple slider. All you have to do is to select a range of cells in MS Excel, and use Excel Mixer Nano sliders (or scroll bar) for the selected cells to change values with a display of a value graph. Excel Mixer Nano has the ability to remember configurations, therefore, you do not require regularly configuring sliders. The main purpose of this application is to provide two major functionalities, i.e., to control cell values in Excel files with sliders, and to observe the real-time reaction of formulas with the help of MS Excel charts (displayed along side the sliders). Hence, Excel Mixer Nano brings your Excel data and charts to life with your mouse.

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When configuring an MS Exchange or other mail server account for MS Outlook, one often requires importing PST files (provided the user was not using an OST file). This occurs when a user switches to a new system, or after a fresh wipe and load Windows installation. Normally, a PST file can be added or removed in MS Outloook 2010 from File –> Account Settings –> Data Files. SmartPST is an easy to use application that simplifies attaching and detaching PST files from MS Outlook. It works even when MS Outlook is not running, and automatically attaches/detaches files, depending on their availability. This means that if a PST file is removed from the system, it will automatically detach it and also check for it later on. If the PST file becomes available again, the program will automatically attach it back to MS Outlook. Other features of SmartPST include drag and drop support, the option to rename PST files and more.

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OneNote 2010 comes with a host of features and tools to make note taking a breeze, but it doesn’t allow categorizing most frequently used options into groups, such as, print out, create new page, section & indented page, adjust size, arrange printouts, view inserted files and so on. Since it becomes quite a wearisome task to manually find these options from OneNote 2010 interface, you may need a plugin that can collect these functions under one hood.

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Since Outlook saves all data, including emails, appointments, calendars, tasks, journals and other items in PST and OST files, it’s recommended to backup PST and OST on regular basis since it helps restore all Outlook user data back when it suddenly crashes or stops responding. Backup my mail is an Outlook backup tool which uses hobocopy at backend to create Outlook PST backups at scheduled intervals. The hobocopy is Console based tool which makes use of Windows VSS (Volume Shadow Service) to silently perform file backup operations. Unlike previously covered Safe PST Backup (ad-supported), Backup my mail can start backup operation at any day and then follow the user-defined routine for creating Outlook data backups after specified time intervals. You can also choose to follow linear backup approach to create backups after every x number of hours.

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MS PowerPoint presentations are often used by students, entrepreneurs, managers and the like for presenting ideas,  forecasts, and statistics to a group of people. Being able to present an interesting presentation is not just important for students but also for manager and entrepreneurs to be able to brief employees, business associates and clients. When creating PowerPoint timelines, it is necessary to keep in mind the various visual aspects of the presentation. This includes displaying a lively presentation with the right blend of charts and stats within a visually appealing style and setting the accurate duration of each slide that is projected. We previously covered a Microsoft PowerPoint add-in known as Office Timeline, which makes it easy to create stunning office timelines within a short period of time. This time we have PowerPoint Timeline Control add-in for controlling the display duration of slides. Using Timeline Control, you can set the precise duration of  the display length of each slide with the option to set slide alignment.

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Using Outlook Rules feature, you can automatically move items present in specific mailbox folder to any folder of your choice but it doesn’t provide an option to set up folder synchronization. CodeTwo Folder Sync is add-in for Outlook which lets you synchronize items between specified folder pairs without having to move or copy items manually from one folder to another. This saves you the extra effort involved in copying and streamlining items in both folders. CodeTwo FolderSync will particularly come useful for those who require keeping same items in folders of two different mail accounts. There is no restriction on syncing folder types; you can, for instance, select two folders containing contacts, calendar, journals, etc. which are to be synced. READ MORE

Outlook Categorize feature quickly categorizes similar items in a group to let you visually identify them from the messages, appointments, email, and contact list. You can, for instance, add contacts of your business partners/stakeholders to Business category in order to quickly filter all business related contacts. If you want to share categories with Outlook configured clients over LAN network,  you may want to try out CodeTwo CatMan. It is an Outlook tool which provides a simple way to share your public categories with anyone connected on the network.  Just like previously reviewed CodeTwo Outlook Sync which allows syncing Outlook contacts and calendar between two PCs on network, it presents a simple configuration wizard to specify the categories you want to share with connected clients. Moreover, you can sync categories with configured FTP/HTTP server to share them with users who are not on same network.

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