Tag Archives: gmail

Auto-Save Gmail Attachments To & Attach Files From Cloud With Kloudle

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Earlier this year, we covered a Chrome extension called Cloudy that allows you to attach files in Gmail from multiple cloud storage services or your Facebook account directly, without having to download them to your desktop first. Kloudle is a similar service that can connect with Box, Dropbox, and Google Drive, and lets you attach files to your emails in a way similar to Cloudy. Kloudle supports far fewer services than Cloudly but coupled with its Chrome extension, the service does something else as well that can be really useful - it allows you to save files from your Gmail account to any one of your cloud drives. Files are saved automatically based on ‘rules’ that you create, and you can create up to ten rules. Think of it as the famous service IFTTT, working entirely in your email. Read More

Export Multiple Gmail Messages As A Google Doc For Easy Batch-Printing [Chrome]

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Emails have all but replaced paper in many offices, but we aren’t free of paper entirely; not yet, anyway. There's always that rare occasion that calls for the printing an email; it might be needed as part of some essential work process, some legal or governmental procedure, simply some personal use like printing out a receipt for an online purchase. The fact is that emails are seldom printed, but printed at times nevertheless. Now printing an email is no big deal, but what if you need to print a whole bunch of them, like an entire email thread? Gmail Print All for Chrome is a Chrome app that makes it easier to print emails in bulk. It asks you to select a label from the ones added in your Gmail account and then exports all the emails in that label to a document that is saved to your Google Drive. You can then download the document and print it out with ease. Read More

Get Email Alerts & Mac Menu Bar Shortcuts For Multiple Gmail Accounts

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Mac users who aren’t happy using the default Mail app have the choice to use other desktop email clients like Thunderbird or Sparrow. Many are satisfied with just using their email service’s web interface. If you’re a Gmail user and like to stick to its web interface but at the same time receive notifications for all your emails, Mail Ping is an app worth $1.99 in the Mac App Store that might interest you. The app works with Notification Center in Mountain Lion to give you alerts every time you receive a new email. The app supports multiple accounts, just like Gmail’s web interface, and allows you to open your inbox or the compose message page for any of the configured accounts from the Menu Bar. Read More

Set Gmail To Auto-Delete Emails Older Than A Set Number Days

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A few days ago, we reviewed Mailstrom, an amazing web service that helps you clean your messy inbox. It’s an amazing service that can help tame even the wildest inboxes and it’s worked great for us. Once your inbox is clean though, you might want to keep it clean. The simplest way to do that would be to read your email regularly, archive the messages you want to keep and delete the useless ones. Of course, if it were really that simple, we wouldn’t have messy inboxes to begin with. If you’re often unable to remove read messages or unimportant ones from your inbox, you can use the following Google Script to automate it for you. Read More

Temporarily Archive & Set Followup Reminders For Emails In Gmail [Chrome]

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Reading all your new email messages everyday is a routine task that many do without any trouble. The real problem with email is remembering to reply to an important email or to follow up on one that you’ve sent. We’ve covered some reminder tools to help you manage follow ups. MailFred is a Chrome extension with the same purpose. It integrates itself in Gmail’s interface and allows you to schedule reminders for any received email. The reminder can be set for as early as 4 hours from the time it is set, to any future date. This is, of course, typical of such a tool; what sets MailFred apart is that when you schedule a reminder, the email itself can be archived, marked as unread, moved to your inbox, or starred. That is, you can choose to either keep an email out of your inbox until it is time to reply to it or follow up on it, or you can keep it marked as unread and in your inbox until you are finished with it. Read More

Easily Switch Google Accounts & View Gmail Alerts From Chrome Toolbar

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Google supports signing in to multiple accounts and switch between them across all of its online services. Though there is a limitation to this switching - you can only switch accounts while on Google's websites, and not while on any other website. Google Multi-Account Launcher is a Chrome extension that adds multiple account support to your browser, letting you you add multiple Google accounts and switch between them from anywhere in Chrome. It also provides a short preview for the 20 latest messages in each Gmail account, along with a whole tab of shortcuts to popular web services. The extension is perfect for opening Gmail or any other Google services in your preferred account without having to launch their site first and then switch account from there. Read More

Airmail: OS X Mail Client With Dropbox Support, Easy Filtering & A Great UI [Review]

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Mail and Sparrow are two of the most popular email clients for the OS X platform. Being the default email client, Mail enjoys a larger user base, while Sparrow is usually preferred by those who have used its iOS variant. Both these clients are quite good in themselves but there will always be room for improvement, new features and better apps. Airmail is a great new option. It is a Mac email client for Gmail, Yahoo, AOL, and iCloud that syncs attachments to your Dropbox account, supports multiple accounts, and has an excellent email filtering feature. Let's learn more about this app after the jump. Read More

Attach To Gmail From Cloud, Image Hosting Services & Facebook [Chrome]

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Google Drive has been integrated in Gmail so that you can attach a file to a new email directly from your Google Drive cloud storage. The feature is very handy for Google Drive users, but it’s of no use to those of us who primarily use some other cloud storage service. Cloudy is a Chrome extension that lets you attach files to your emails from a large number of cloud services including Google Drive, Dropbox, Box, Facebook, Picasa, Instagram, Flickr, Github, FTP, Evernote, and more. Furthermore, it can also connect with your computer’s webcam and record a video or take a picture to directly attach with your email. The extension also gives you the option to upload files from your computer, pick attachments from other emails in your account, and search & attach images from Wikipedia, Flickr, and Google Image Search. The best thing about the extension is that it works flawlessly with Gmail’s new Compose view. Read More

Get Evernote Integration In Gmail With Powerbot For Chrome & Firefox

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Gmail is an excellent email services, not just because of its speed but also because it’s great at helping us keep things organized. Evernote is an equally excellent service that helps you note down important things and access them from everywhere. Imagine if Gmail and Evernote could be connected. Powerbot for Gmail is an extension for Chrome and an add-on for Firefox that does just that. It lets you insert notes or notebooks from Evernote in to an email from Gmail’s web interface, and save an email thread, complete with attachments and all, to a notebook in Evernote. The notebooks/notes you add to an email become public in order to be viewed by your recipient. When you add an email thread to Evernote from Gmail’s interface, it lets you add tags and comments before saving it. Once saved, the extension will indicate where a message has been saved in Evernote, and also give you the option to view it there. Read More

Birdseye Mail Is An iPad Gmail Client With A Unique, Visual Inbox View

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A lot of people never feel the need to switch to a third-party mail client on the iPhone, since the stock app is pretty good and offers most features you are ever likely to need on a mobile device. The iPad is a different story though. The tablet variant of the stock Mail app in iOS offers more features than its iPhone counterpart, but one might argue that its interface has room for improvement, especially on a large-screen device. If you want an email client for your iPad with more 'oomph' when it comes to the UI, Birdseye Mail might be a great option. This app is a client for Gmail and Gmail Hosted accounts, with an interface optimized for the iPad, and support for a handful of gestures. Furthermore, the app also analyzes each mail to offer you relevant options for it. Sounds perfect, doesn’t it? Read More

CloudPull Regularly Backs Up Gmail, Contacts & Other Google Account Data To Your Mac

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OS X’s Mail client is quite feature-rich for most of us but if your needs are slightly out of the ordinary, it might not quite cut it for you. The level of customization it offers for some of its features sometimes falls short. One feature of the app that doesn't offer a high level of customize is email backup. Mail only lets you choose the account to back up emails from, and should you want to narrow it down to a mailbox or a label (in Gmail), you'll be out of luck. If you need to backup data from your Gmail account on your Mac and have control over the backup process, give CloudPull Free a try. It’s a free app available in the Mac App Store that downloads data from your Google Account including emails, calendars, contacts, RSS feed subscriptions, and your Google Drive. For emails, it lets you select labels and mailboxes to download messages from. The app runs in the background and continuously monitors your Google account for new items, while keeping point-in-time snapshot of your mailbox (for 90 days) that you can restore in the Mail app. Contacts can be imported in Contacts app, calendar tin the Calendar app, RSS feed subscriptions in Safari, and emails in the Mail app. You can also selectively store messages from a label. Read More

Delete All Emails In Your Gmail Trash Folder From Android

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The official Gmail mobile app is highly regarded by Android and iOS users alike. However, one aspect where the Android variant of the app disappoints compared to its iOS counterpart is the lack of an option to empty the Trash folder. As you keep deleting mails from your various Gmail folders, they’re temporarily stored under the Trash label, but there is no easy means to permanently delete such mails from within the app itself. As a result, Android users mostly have to rely on their desktop or mobile browser to accomplish this task, if they don't want to delete mails from trash one by one. On the other hand, iOS users have the luxury of availing this service right from the official Gmail app. If you’re an Android user looking for a quick solution in this regard, you can avail the services of Empty Gmail Trash. This small yet useful Android app can help you get rid of all your Gmail Trash contents with just a tap. Read More

Set Reminders For Unreplied Emails In Gmail With Notifus For Chrome

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Emails are one of the first things we attend to when we start work in the morning, but reading all the new emails for the day isn’t the only thing one has to do; answering emails and following up on previous ones is important too, and that’s often difficult because there’s always so much to follow up on. Notifus is a Chrome extension that acts as an alarm clock for unanswered emails. When you compose an important email or one intended for someone who is highly unlikely to get back to you on time without sufficient nagging, you set a reminder for the email. The alarm can be set for a minimum of 1 day and a maximum of any number of days. Repeat reminders can be set at the time of sending the email as well. Read More

Add Quick-Reply Buttons For Received Messages In Gmail [Chrome]

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A while back, we covered Batch Reply for Gmail, a Chrome extension that lets you reply to multiple emails in your Gmail Inbox at once. The one problem we had with the extension was that it replied to those selected messages with a single email. This resulted in a separate thread created for a group of emails. It wasn’t a bad solution, but it was only passable. Meet GmailWiz, a Chrome extension that lets you set up four quick-reply messages that you can send in response to any email with the click of a button. The buttons are all integrated with the Gmail interface and sit well with it. Each button is assigned its own meaning: Like, TL;DR (Too Long; Didn't Read), Got it, and Let’s Discuss. The extension provides its own reply messages, but you can customize each one of them. Read More

Gmail For Android Updated With Pinch-To-Zoom, Swipe-To-Delete & More

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If you’re an Android 4.0 Ice Cream Sandwich or higher user, you’ll be delighted to know that the latest update of the official Gmail app (v4.2.1) is now available for you, and brings along its several nifty features that were so far exclusively available to the lucky few Android 4.2 Jelly Bean users only. For starters, the app now supports the much-awaited automatic fitting and zooming feature for conveniently viewing your emails. In addition, you can now attach photos and videos right from the Gmail app itself, without having to rely on Android's native file sharing method. For your photo attachments, the app not only offers large thumbnail previews, but also lets you view them in full-screen via a dedicated gallery. While viewing your inbox items, you can now swipe sideways on an email to quickly archive or delete it. Besides all this, there are several routine bug fixes and performance enhancement tweaks to go along with the update. We shall take a closer look at all the newly added features after the break. Read More

Quote Part Of An Email When Forwarding Or Replying In Gmail & Mail App

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Lengthy email threads are difficult to follow, especially if you haven’t been included in them from the beginning. What makes it easier to follow them is text from old emails that’s forwarded along with a message, but just going through particularly long emails is itself time consuming. Even when you try to keep emails short and to the point, they can become extremely long. Filtering out unimportant information from one of these long emails can take quite a bit of time. A better way to keep everyone in an email conversation informed without subjecting them to the torturous task of reading long emails is to only quote the part of an email that’s important to the discussion. Gmail, the OS X Mail app and its iOS counterpart have a really neat little trick for quoting a snippet from an email when you forward or reply to it. If you select part of the message and then hit reply or forward, only the selected text is quoted in the message body. Read More

Useful Gmail Search Operators To Make Finding Emails Easier

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Search is a lesser known feature of modern email services. Your average John Doe still enters very basic search queries that increase the amount of time it takes for him to find his email. Google recently published a list of new search operators that let you narrow in on your targeted email more quickly. They’re very easy to use and you shouldn’t be using Gmail without them. We’ve discussed some of the best ones after the jump! Read More

Reply To Multiple Emails In Your Gmail Inbox At Once [Chrome]

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Managing email is one of the common things that people struggle with. Whether it’s personal or official email, it’s very easy to let your inbox go wild. Unread emails are one of the major contributors to a bulging inbox, but follow up emails that are part of the unread and unanswered messages make it worse. Some of the emails you have in your inbox might just be nothing more than one co-worker informing you about a pending task or sending you a reminder. Emails like that are usually just apparent from their subject and you might pass on reading them but the sender is looking for an acknowledgment. Batch Reply for Gmail is a Chrome extension that lets you send a batch reply to emails. It allows you to select all messages that need to be replied to from your Inbox and adds a Reply button to your inbox. You can use it to send a single message in response to all emails selected from your inbox. Read More

Gmail Introduces New Compose Message Window & Reply View

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The paint on Gmail’s last interface redesign has dried, and you’ve probably settled into the changes, few as they were. The last Gmail revamp was more design centric, but it’s time for more changes and starting yesterday, Gmail has begun to roll out a new Compose message view which is quite different from the current one. Gmail users who click the compose a new message or reply/forward will be greeted with the option to try the new layout. The new compose message now sits atop of the rest of the Gmail interface allowing you to switch to a different mailbox or view the email threads and conversations without having to close it. The Compose message window is now more like the chat windows you have in Gmail, it can be minimized, closed, saved or discarded. All formatting options are still available and overall, the way they’ve fit the functionality in such limited space is pretty impressive. The reply/forward dialog box appears at the bottom of the email thread, whereas the compose message window appears in the bottom right corner. Compose emails windows can pop out of your browser like the chat windows. Read More

Use Basic Mouse Gestures To Navigate Quickly In Gmail [Chrome]

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Gmail is possibly the best email service ever and it isn’t just because it’s fast, reliable and clutter free, but also because the interface itself is designed to make email productive. Among the many features that make email easier to manage in Gmail, there are built-in keyboard shortcuts that allow you to navigate through it with ease. The only problem is that Gmail does not have access to primary shortcut keys since these are occupied by the browser. This means the keyboard shortcuts you use in Gmail aren’t conventional ones; using 'c' to compose, 'k' to move to a new conversation or 'n', to the next message isn’t something you’re familiar with or can guess if you forget, which might lead to you skipping them altogether even though they could help you work faster. Gmail Mouse Gestures is a Chrome extension that allows you to perform three basic functions in Gmail using simple mouse gestures. It allows you to instantly navigate to your Inbox or move to the next or previous email while viewing a conversation. The gestures are triggered by holding down the right-click button and dragging the cursor upward, to the left or to the right. Read More