OutlookAdressBookView: View & Export Outlook Address Books’ Contacts In HTML/CSV Format

Developed By Nirsoft, OutlookAddressBookView is a portable application for Windows that is designed to read contact information from all Outlook Address books and display the details in separate fields, allowing you to easily export the contact list(s) in XML and CSV, HTML and tab separated file format. Unlike Outlook plugins that require you to launch Outlook for performing address book-related tasks, this application doesn’t launch Outlook in the background to import the contact entries. It supports both IMAP and Microsoft Exchange account, and has the ability to read additional contact information for configured Exchange account such as Address Type, Contact Created/Modified Time etc. Just like other Nirsoft’s utilities, it enables users to export only selected entries from the list to local/remote location. You also have the option to view the complete contact information of specific contact in a separate dialog. More details after the break. Read More

ContactSync: Sync Specific Outlook Contacts Groups With Network Users

Want to share specific Outlook Contacts group across the network users, but don’t want the fuss of having to manually pick and send contact cards from Address Book and send them to connected users? Meet ContactSync, an ingeniously simple, yet powerful Outlook 2010 add-on that lets you effortlessly share a specific contact group with anyone connected to your network. It is basically developed to let users easily share their business contacts with their co-workers and keep their shared contact groups synced all the time. It allows you to change the shared contact group, add, remove and edit contacts and replace the currently synced shared contact category with any contact group of your choice. In addition, ContactSync implements duplicate conflict resolution technique for de-duplication of shared contacts. When you share a contact, it immediately looks for contact with similar name and email address to prevent saving duplicate entries in shared contact group. It also uses FileAs and Email fields identify the same contact. Read past the jump for details. Read More

Split Outlook 2010 Storages / Email Account Folders By Size & Year [Addin]

Like previous MS Outlook versions, Outlook 2010 saves each email account related files and folders including mailboxes in PST file, which can be used with any Outlook version to quickly restore the account mail items and folders. Although Outlook lets you associate PST files with new/existing email accounts, it often stops responding when large PST files are imported. If you’re planning to move or create backup of PST files, we recommend using Split Storage to split Outlook / email account storages into small PST files by Year and specified Size. It’s basically an add-in for Outlook 2007 and Outlook 2010, which allows you pick the email account storage and spilt it according to your requirements. Additionally, it creates new PST files, and splits storages while copying the data from the specified storage into a new PST. Since it only reads the data from existing PST files, it doesn’t make any changes to PST/OST archives. Read More

OutlookParameterGUI: 30 Switches To Run Outlook In Required Mode

Since Outlook supports a variety of plugins, add-ons and other third-party tools’ connectors, it’s highly prone to PST/OST file corruption and other like attacks. Finding out problems with PST, OST and old email archive files isn’t easy, and takes a lot of time as well as effort to identify the root cause of the issue. Sometimes, Outlook stops responding due to the presence of incompatible add-ins, and this not only makes it difficult to find the add-ins, but also to permanently delete them. If you often encounter fatal errors, add in exceptions etc while using Outlook 2010, you probably need to install OutlookParameterGUI to easily identify the issues. The application is meant for launching Outlook with different switches. It supports a total of 30 widely used command line switches for Outlook.exe file, which are used to identify and troubleshoot Outlook-related problems. Instead of using a command line tool to invoke Outlook.exe with a certain switch, you could this application to select the required switch to launch Outlook in required mode. Read More

Merge Outlook 2010 Storage & Folders Within Specified Date Range [Add-in]

Outlook 2010 saves emails, notes, tasks and other items in folders, which can be easily copied/moved within the email account storage or to other Outlook 2010 storages from folder right-click context menu. If you’re managing multiple email accounts in Outlook, you may want to merge folders or entire email account storage into specified storage to easily organize archives of required email accounts. Merge Storage is an add-in for Outlook that allows merging storage and folders to specified location. You can save the merge jobs and run them any time you want. It lets you choose source storages/folders and destination storage for performing the merge operation. Additionally, you can specify the start and end dates to merge only specific content to defined storage. For instance, you can merge all the emails, notes, journal of last year (01 Jan 2011 – 31 December 2011) to a separate location. Read More

Automatically Remove Duplicate Contacts From Outlook 2010 Folders [Add-in]

Although Outlook 2010 allows users to import contacts from numerous email services, it doesn’t provide an option to automatically detect and remove duplicate entries. For this reason, if you’ve imported contacts from multiple accounts, then you must’ve been dealing with a lot of duplicate contact entries. Since it’s practically quite tedious to select each duplicate entry, and then delete it from Outlook Address Book, we recommend using Remove Duplicate Contacts for this very purpose. It’s small add-in for MS Outlook that automates the process of deleting duplicate contacts from specified Outlook native and configured email accounts’ folders. Additionally, it provides a one-click duplicate contact cleaning option to quickly remove the duplicates in one go. Read More

Important Mail Alert: Create Text-Based Email Alert Rule In Outlook 2010

Although Outlook 2010 comes with a comprehensive Rule Manager feature that supports creating customized email notifications and alerts for all types of mail accounts, one has to follow quite a tedious process to define the rule settings. If you’re looking for a simple way to create rule-based email alert notification, Important Mail Alert is a solid pick. It’s light-weight add-in for Outlook that lets you create and configure email rules & alerts without having to go through the hassle of selecting the email accounts. It integrates into Outlook interface, letting you manage the rules and alerts from Mail window. Apart from supporting all types of configured email accounts including POP3, IMAP, and Exchange, it automatically adds the accounts to rule box letting you disable the mail alert for a specific email account. Read More

Schedule Backup Of Outlook PST File With Backup my mail

Since Outlook saves all data, including emails, appointments, calendars, tasks, journals and other items in PST and OST files, it’s recommended to backup PST and OST on regular basis since it helps restore all Outlook user data back when it suddenly crashes or stops responding. Backup my mail is an Outlook backup tool which uses hobocopy at backend to create Outlook PST backups at scheduled intervals. The hobocopy is Console based tool which makes use of Windows VSS (Volume Shadow Service) to silently perform file backup operations. Unlike previously covered Safe PST Backup (ad-supported), Backup my mail can start backup operation at any day and then follow the user-defined routine for creating Outlook data backups after specified time intervals. You can also choose to follow linear backup approach to create backups after every x number of hours. Read More

Outlook Reply All Reminder Alerts You To Use Reply All Option For Group Emails

If often happens that we mistakenly click Reply instead of Reply All before sending the answers of queries to team members, business proposals to clients, price quotations to business stakeholders, etc. When you use Reply option, Outlook sends mail to only first person in the recipients stack and ignore all subsequent recipient email addresses from original email, whereas Reply All ensures that your reply will be received by all recipients of the group email in question. CodeTwo Outlook Reply All Reminder is a small add-in for both Outlook 2007 and Outlook 2010 that reminds you about using Reply All option before you start composing reply message for group emails (email containing multiple recipients). Read More

Cloudmark DesktopOne: Filter Spam Messages In Multiple Email Clients

Cloudmark DesktopOne is an anti-spam application which protects your emails from spam and phishing. It can either be integrated as a toolbar in email clients, such as, MS Outlook, Thunderbird or tied to a specific mail account (Gmail, Hotmail, Yahoo mail, Lycos mail account, etc). It works independent of your e-mail client to block spam even when your e-mail program is closed or when you are not logged into your webmail account using your favorite browser. It supports all major email clients; Outlook 2002/2003/2007/2010, Windows Mail, Outlook Express, Thunderbird 3.0 or higher, as well as other IMAP and POP supported email accounts. Read More

Sync Outlook 2010 Folders Using CodeTwo FolderSync

Using Outlook Rules feature, you can automatically move items present in specific mailbox folder to any folder of your choice but it doesn’t provide an option to set up folder synchronization. CodeTwo Folder Sync is add-in for Outlook which lets you synchronize items between specified folder pairs without having to move or copy items manually from one folder to another. This saves you the extra effort involved in copying and streamlining items in both folders. CodeTwo FolderSync will particularly come useful for those who require keeping same items in folders of two different mail accounts. There is no restriction on syncing folder types; you can, for instance, select two folders containing contacts, calendar, journals, etc. which are to be synced. Read More

Sync Outlook Categories With Others On Network With CodeTwo CatMan

Outlook Categorize feature quickly categorizes similar items in a group to let you visually identify them from the messages, appointments, email, and contact list. You can, for instance, add contacts of your business partners/stakeholders to Business category in order to quickly filter all business related contacts. If you want to share categories with Outlook configured clients over LAN network,  you may want to try out CodeTwo CatMan. It is an Outlook tool which provides a simple way to share your public categories with anyone connected on the network.  Just like previously reviewed CodeTwo Outlook Sync which allows syncing Outlook contacts and calendar between two PCs on network, it presents a simple configuration wizard to specify the categories you want to share with connected clients. Moreover, you can sync categories with configured FTP/HTTP server to share them with users who are not on same network. Read More

OLFix – Find And Repair Outlook Search, Contacts & Profiles Problems

Resolving problems in Outlook is not an easy task, as one needs to run Outlook with different switches to identify and fix the problems but sometimes the supported switches don't help determine the root cause of problems. In such instances, it's recommended to use third-party repair tools to identify and fix all the known and unknown issues. If you frequently encounter problems while loading Outlook and switching between Outlook profiles, and with installed add-ins and Outlook internal links, OLfix may help you repair and restore Outlook back to normal state. It is a standalone application written for all versions of Outlook to find and fix almost all the widely known issues. including, corrupt PST file, truncated contact links, un-usable extended search folders, redundant Outlook profile services, duplicate data files, slow startup, etc. Read More

Manage Advance Outlook 2010 Mail Search & Schedule Tasks With InboxEx

InboxEx is a powerful add-in for both Outlook 2007 and Outlook 2010, which is geared toward those who perform numerous basic and advance Outlook tasks, such as schedule meetings, search mails, set appointments, add and sync events between Outlook and Google Calendar, share calendar events with others, etc., on daily basis. InboxEx is designed to help users manage their office emails and reply them in timely manner. Since Outlook 2010 native search feature requires all mailboxes to be indexed for initiating thorough search, it may become quite wearisome task to find important messages and then filter them by different message elements. InboxEx provides an efficient search feature that lets you filter search results for search keyword by name, subject, sender, recipient with options to quickly navigate between search result pages. Read More

Sync Outlook 2010 Contacts And Calendar Between Two PCs On A Network

Outlook 2010 provides an option to send calendar events between specified dates and contacts to others via email but doesn’t allow keeping contact or calendar folders synced with other connected PCs on the network. Since sending updated version of calendar folder or contact information of one large group can become tiring, you need a tool like CodeTwo Outlook Sync to seamlessly sync contact and calendar folder with any one on the network. CodeTwo Outlook Sync is an add-on for Outlook 2010 which lets you configure both PCs on LAN to initiate synchronization of these two folders. It is useful in countless situations. You can, for instance, share office related contacts with your peer without having to send him/her contacts manually. The calendar sync options makes it easier for you to share your meeting schedules, appointment timings and other engagements with team members. Read More

Advance Folders Watch Monitors Outlook Folders To Filter Useful Emails

Compiling a list of most important emails from multiple configured mail accounts in Outlook becomes next to impossible when you have to deal with great deal of emails everyday. From all the email related tasks, filtering out important messages takes hours of manual search unless you use an application that can help you find important emails from defined mailbox folders. Advance Folders Watch is a comprehensive mail search and filter add-in for Outlook, developed for technical support team members, analysts, managers, and the like, who need to implement an auto-mail sifting mechanism in order to quickly list down important emails of any given day. Advance Folders Watch supports both Exchange and IMAP/POP3 mail accounts, enabling users to keep tab on work and private messages, emails, and conversations. Read More

MailTriage – Group Emails Into Conversations In Outlook 2010

Outlook 2010 Send/Receive process is responsible for downloading and synchronizing all Outlook folders with your configured email accounts. When you launch Outlook, it immediately starts downloading all the latest emails, syncs sent items, updates schedules & calendars, etc. Since it syncs all type of Outlook items, users often have to wait until all the folders get completely updated. MailTriage is an Outlook 2010 add-in that can significantly reduce the time involve in updating email items. Instead of replacing Outlook native Send/Receive process, it increases the efficiency of processing emails. Read More

Outlook Security Configurator Allows Blocked And Linked Attachments

Outlook doesn’t permit users to access and download a wide range of file attachments which may include malicious code to prevent external sources from exploiting administrative rights of your system. For instance, executable (EXE) and Windows batch scripts (BAT) file may contain potentially dangerous command set which when run starts deteriorating your system vital components without notifying you about it. But what if you want to receive a batch/executable or JavaScript file from a reliable source in Outlook? Outlook Security Configurator not only unblocks restricted file attachments for all Outlook versions but lets you define list of file types you want to receive as email attachments. Unlike previously covered Outlook Attachment Enabler , it allows you to receive and open linked attachments without having to pass through Outlook security prompts. Read More

How To Import (Transfer) Outlook Contacts To Windows Phone 7

One of the major problems faced by any user when moving on to a new mobile phone is the transfer of contacts to the new device. Many of us have become exceedingly dependent on Microsoft Outlook for the management and storing of our contacts and personal data about the people we know and interact with. If you have your Outlook contacts synced with your current phone, then you are bound to think twice before getting a handset upgrade as importing contacts can be a big headache. The easiest and most logical solution is to connect your Outlook to your Windows Live account, providing you with all the contacts you need on your phone. But how can this be done? Well, all you need is a tool from Microsoft that appears to be tailor-made for this purpose (and most probably it really is). Read More

Taglocity Automatically Assigns Tags To Emails In Outlook 2010 [Work Productivity]

Are you worried about how to organize emails that get piled up every day in your Outlook 2010 inbox folders? Managing a great deal of emails each day becomes quite laborious even with email filtering tools provided by Outlook. If you’re on the lookout for a better and extremely intuitive solution to organize the emails in your Outlook folders, get Enterprise 2.0 inspired Taglocity add-in now. It deploys a comprehensive yet easy-to-use email management system that enables users getting host of emails every day to prioritize emails in order to make their emails specific work more productive. The add-in was particularly designed to save time that you spend on processing emails and importantly refining information out of received messages. Taglocity’s usability revolves around handling email overload, enhancing productivity, reducing the important email attention deficit, and revitalizing email search features. Read More