With Mountain Lion, Apple integrated iCloud more deeply in OS X. Unlike before when it was just your email or contacts syncing, iCloud now lets you sync app data and save documents directly to it. TextEdit, the default text editing app in OS X, asks you whether you want to save a file to your desktop or to iCloud each time you create a new document. The only problem is that Apple forgot to include any sort of real interface for iCloud. Sure, you can search for the iCloud folder but if you can make any sense out of the sub-folders you find in it or identify files there correctly, you deserve a medal! We reviewed an app called Plain Cloud
a while back that made it considerably easier to browse files in iCloud without having to open the app it was created in. Those of you who save files created in TextEdit to iCloud might be wondering just how you can delete them. The process is simple enough and described below.
Readdle offers some impressive apps in the App Store, but Documents by Readdle
is their most popular release to date. There are plenty of other file managers available for iOS
as well, but Documents comes closest to perfection. Until now, the app has been limited to iPad only, since people tend to prefer their tablets for reading and editing documents. Thanks to shifting trends and perhaps even due to iPhone 5’s larger display, Readdle has decided that the time is ripe for an iPhone version of their famous Documents app. Documents by Readdle for iPhone isn't much different from its iPad version, offering support for a multitude of file formats and document sources. The update has brought more to the app than just making it iPhone-compatible though. There is now a web browser within Documents that can be used to save webpages as PDF files. The app’s support list for sources has been also been extended to include iCloud.
If you want to store a file online to be able to access it from any device, you have over a dozen web services to choose from. On Mac OS X Mountain Lion, Windows 8 and Ubuntu, you get one cloud storage service integrated into the OS itself, and then there are the already established names like Dropbox and Google Drive. For newer services trying to compete with these giants, this means beating the competition out with additional features. CometDocs
is a web service that offers a myriad of features for files uploaded to it. It provides you 1 GB of storage space that you can use to upload and host files. You can also convert documents between different formats, and share them easily with others. The service offers a very clean interface and supports a reasonable number of formats that you can convert to and from.
Nowadays, there are lots of services available on the internet that allow you to upload large amounts of data for either sharing with others, or accessing it from a secondary device. Services such as Dropbox, Box.net, Google Drive and SkyDrive all provide users with the ability to store their documents online and sync them with multiple devices. Most of these services let you upload files and manage them by using a combination of both Windows services and web portals. For instance, Dropbox enables you to easily upload files by copying or moving them to a specified folder. Any files that you place within the folder will be uploaded to the online storage in real time. Today, we have a service called Twindocs
that allows you to send and receive multiple documents at a time using a desktop tool or web portal. Supporting all widely used operating systems including Windows, Mac OS X, Android and iOS, it lets you easily upload, manage and sync documents with all configured devices.
Have you ever had one of those instances where you really needed to open a Word document, but didn’t want to fire up Microsoft Office and waste precious system resources? Or did you experience events when you wanted to edit an image but had no desire to install Photoshop or any specific software? Open IT Online
, an extension/add-on for all major browsers, does it all for you! This utility enables you to open and edit your files in the browser window, as opposed to downloading the file and opening it via an external application. Open IT Online Lite integrates Google Docs Viewer, Zoho, View Docs Online and Vuzit for documents, and Pixlr, Sumo Paint, Picnik and Snipshot for images. You no longer need to have any software installed to view and edit documents, spreadsheets, presentations etc, or to edit any image.
Headed by Google Docs
and followed by the likes of Quickoffice, Documents To Go and OfficeSuite
, the online document editing/management app genre of Google Play Store is certainly not short of quality options. Adding to that list is the official Android client of the extremely feature-rich online document management and sharing service, Zoho Docs
. While the web client of the service boasts an entire suite of document editing, management, sharing and uploading tools, the just released Android client is currently restricted to letting you only access, search for and share your personal Zoho Documents, and upload images from your device to the Zoho cloud on the go. There is no option to modify existing documents, create documents right from the scratch, or upload anything to your Zoho Docs account other than image files. However, the app offers you with the convenience of accessing your Zoho presentations, spreadsheets, PDF documents, images and other document files from virtually anywhere. For this, all you need to ensure that your device has an active internet connection so that you can connect to the Zoho Docs service to access you personal Zoho content. No need to resort to the Zoho Docs website to achieve said purpose any more!
Fresh to the Android Market, Handy Scanner
is a useful, well-crafted document capturing app that helps you transform captured photos into print-ready documents using five different image enhancement filters, and an automatic document edge-detection feature that can prove to be very handy while capturing page after page of a document that you plan to print later. In a nutshell, Handy Scanner aims to save you from the hassle of scanning and importing your documents into your computer to get them printed.
Gone are the days when you had to rely upon paper copies of documents to put your signatures on them. Now, there are many legally acceptable ways of signing documents digitally, like Adobe Echo Sign
for iPhone, iPad and iPod touch. There is even a fair amount of choice available in this field, with the likes of EasySign
for iOS users. The app has been around for quite a while in the App Store, but with its latest update, you can even link your Facebook account with the app, letting you sign and share your documents with complete ease. Read More
Have you ever imagined how much time, effort and money is involved in faxing or mailing a vital document, especially if it is needed to be done on a regular basis? Add to it sensitive documents that have your signatures printed on them, and it becomes risky too. This is where digitally signed documents and emails come in handy. DocuSign is a secure, cross-platform service that lets you store your digital signatures and initials on the cloud. Any document that you wish to sign can be instantly uploaded to the service, from where you can stamp your signature and/or initials on them, and forward them in one go.
To cater for the digital signature needs of smartphone users, said service has a mobile client by the name of DocuSign Ink
. The app lets you access, sign and upload all your digital documents on the go. Supporting almost all the major media and document file types such as PDF, DOC, JPEG, PNG et al, the app makes signing digital documents a breeze. Initially available only to iOS users, DocuSign Ink has recently made its way into the Android Market.
Although there are quite a few handy document viewing and editing solutions available across all major mobile/smartphone platforms, few surpass (or even match) the comprehensive list of features that Mobisystem’s OfficeSuite has to offer. New to the Android Market, OfficeSuite Viewer 5
allows you to access and view documents stored locally on your device or in the cloud, supports around a dozen widely used international languages, and almost all the popular document types known to date. As of this writing, the app supports file formats include DOC, DOCX, RTF, TXT, LOG, XLS, XLSX, CSV, PPT, PPTX, PPS, PPSX, EML, PDF and ZIP, and syncs documents from your Dropbox, Google Docs and Box accounts. The app even sports a dual-pane display mode for Honeycomb devices that makes excellent use of the larger screen real-estate that tablets provide.
QR codes have been used in surprisingly original ways by companies trying to create a buzz for a campaign, to give out discounts or create awareness for something, but these codes can be, and are, used for so much more than just getting the word out about the latest coffee deals. One great way to use QR codes is to easily distribute documents and/or presentations. You can use different services to add a QR code to documents, but Tagmydoc
is a web service that not only adds codes to your files, but also gives you 1GB of storage space to save your files in. It lets you choose where you want to place the QR code in your document, and provides you stats like how many times your document has been downloaded. You can also password protect downloading of individual files. The service supports JPG, TIFF, PNG, BMP, GIF, DOC, DOCX, PPT, PPTX and PDF file formats.
The much awaited official app for Google’s web-based documents service has finally been released to the Android Market. Google Docs for Android
allows you to create, edit, upload and share documents online via your Google/Gmail account. In our test-run, we found the interface sufficiently fluid, efficient and user-friendly and thought the app as a whole was adequate. Though, judging from the first few reviews on the app’s Android Market page, it seems a majority of users are disappointed with the overall quality and we don’t blame them. It is
Google we’re talking about here. Anything less than 'fantastic' ends up disappointing. Most of the disappointed lot have called the app a mere front end for the the mobile website.
True, the app's editing interface is an exact replica of its mobile web counterpart. However, most would agree that it is most definitely a faster, more efficient alternative to the mobile web interface. More after the break.
Consider yourself in a situation where you’re working with some document files, and suddenly you discover that you do not have the appropriate software to handle these file types. In our work routine, sometimes we need to reinstall quite a few applications, or set up a PC a fresh, and the first day when you’re running a barebone OS, coming up against a PDF or DOCX document over the internet before you can install any PDF reader or Microsoft Office can be really irritating.
Suppose another situation where you want to open a PDF file quickly but do not want to wait for the bloated Adobe Reader to open it for you. Ofcourse we have alternatives to Adobe Reader but opening the file online is quicker.
There are numerous occasions where you have to determine difference between two text documents. You could be looking to submit a school essay but would like to ensure that it’s completely different from the source you used. Or, you could be a software programmer, trying to figure out the difference between similar codes. If you try to achieve any of these objectives manually, you’ll end up wasting a whole lot of time. A better option is to give diffChecker
a try. This online tool allows you to compare the difference between two text documents instantly.
Latest MS Office applications (Word, Excel, PowerPoint) offer enhanced auto-save features. Sadly, the same functions aren’t found in other note-taking applications, such as Notepad. In the latter case, it is possible that you terminate important notes without saving the changes you made to them. In such cases, recovering the file is your only option, but it can be too time consuming. To prevent such a mishap, you should consider using AutoSaver,
a miniscule application that saves all your documents automatically. The application supports any document for which the hotkey Ctrl + s
can be used to save the changes. You just need to specify a time interval and the application will save the document after the specified time has elapsed.
Doxillion Document Converter
is a free software that allows you to convert document files between various formats. It is fast and easy to use, and supports batch conversion. The software also integrates into Windows’ right-click context menu and can do conversion operations outside of the main interface.
Word Frequency Counter is an opensource tool which allows anyone to find the number of words and frequency in a document. Just paste the text of the document and hit Add Document button, the words along with the frequency will be shown as a list view. Read More
In Microsoft Office 2010 and 2007 there is a build-in option to preview the document before exporting or printing. This preview can be extremely useful. Suppose lets say that you want to export the document to PDF format, once saved, you open it and find that there is an extra blank page at the end of the document which is useless.
I have been reading various complains in almost every forum regarding Windows 7’s Document and Settings. Most complains are that they cannot access this folder. These users are those who migrated from Windows XP to Windows 7, thus skipping Windows Vista.
If you have hundreds of documents scattered around your hard disk, then organizing them is the first thing you should do. With better management, it becomes more easier to locate your document. BenuBird PDF is a free document management software that allows you to organize all your PDF, Microsoft Office and OpenOffice documents in one place. Apart from documents, it can also manage spreadsheets, presentations, images, videos, and various non-document formats. Read More