Microsoft Word lets you add bookmarks anywhere in a document. You can add a bookmark to a blank space or anchor it to a word or phrase. The bookmarks function as you would expect them to and allow you to quickly jump to a particular part of the document in a matter of clicks. They are particularly useful when the part of the document you want to jump to cannot be set as a heading or section. That said, the bookmark functionality in MS Word has always been rather basic; you can add and remove bookmarks, and you can of course jump straight to one but you cannot rename it. To do so, a third-party tool, i.e. an add-in is required. The add-in of choice is called Bookmark Tool.
If you’ve never used add-ins in MS Word, you might need to enable the add-in ribbon. Go to Word Options and in the Customize Ribbon tab, enable the Add-Ins menu. Next download and unzip the add-in.
Open the word document you’ve added bookmarks to and go to Word Options. In the Add-ins tab, select Word Add-ins from the Manage drop-down. Click ‘Add’ in the ‘Templates and Add-ins’ window and navigate to the extracted add-in file. MS Word will automatically block the content and you have to manually allow it to run from the alert ribbon.
Go to the Add-In ribbon and click ‘Open Bookmarker’ to open its toolbox. You will see a whole host of options in the toolbox one of which is the rename option. Select the bookmark you want to name and check the ‘Rename selected bookmark’ option under ‘Add/Remove Bookmark’. Type in a new name for the bookmark and click ‘Rename’.
The add-in supports lot of other functions as well so go and ahead and explore them to see what else you can do with your bookmarks to make them more useful.