How to Make a Copy of a Word Document: 3 Simple Methods to Try
If you’re all about keeping your files and data safe, making a copy of your Word documents outside the regular storage directory is a no-brainer. Thankfully, all Office tools give you convenient options to make a copy of your documents, one of which is OneDrive.
In this guide, you’ll learn all the available options to make a copy of your Word documents anywhere on your local or cloud drive. Read on below to find out how to go about it.
Why Do You Need a Copy of Your Word Document?
Before we delve into the details of making a Word document copy, it’s worth noting the perks of doing so, as there could be much more to gain from it than you imagine.
So, what are the perks?
- You can store a Word document copy on an external drive should the original file get lost on your PC
- A Word document copy enables you to make as many edits as you desire without altering the original file
- If you have editorial access to a document on OneDrive, a copy of it lets you go back to the original content for future references
With that of the way, let’s proceed with the different methods for making a Word document copy.
Creating a Word Document Copy
The steps in the following methods will guide you in making a Word document copy:
Method 1: Copy & Paste
This method is the easiest; you can harness it to make a copy of your document in different storage or a directory. To use it,
- Go to the directory where the Word document is stored
- Right-click on the document and select Copy from the context menu
- Next, go to the folder where you want to store the copy
- Right-click anywhere inside the folder and select Paste from the context menu.
Method 2: Open as a Copy in Word
This is an equally easy method that you can use to create a copy of a document right inside Word. To use this method,
- Open the target document in Word.
- Click the File tab in the upper-left corner of the window
- Next, select Open from the context menu
- In the mini window that opens up, click Browse and select the document you want to make a copy of
- Click the drop-down next to Open at the bottom-right corner
- Select Open as Copy from the options
- You’ll recognize the copied file from its name. Click the Save as or Save button to save it
Method 3: Save to OneDrive
Using this method, you’ll have a Word document copy on your local storage and another on the cloud. Follow the steps below to do just that:
- Open the target document in Word
- Click the File tab in the upper-left corner of the window and select Save as
- If you’re registered on OneDrive, you should find the option there
- Select OneDrive and save the file in any folder of your choice
You’ll have two copies of the document at this point, one on your local storage and the other on OneDrive.
Final Notes
That’s all you need to know about making a Word document copy. You can create as many copies as you need using the above methods but ensure to add a number or symbol while naming them for easy identification.
