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Outlook 2010 Profile: A Basic Guide

Did you know that you can select which profile to load when Outlook 2010 starts up? Did you know that new profiles can be created, deleted, and copied without needing to open Outlook? It is fairly simple but before we begin you should read the guide on Outlook 2010 PST file.

Each profile contains different email accounts(data files). Most users who are working at two different companies, usually have two different profiles. While doing the first job, they will use Profile 1 and on the second job, use Profile 2. This can also be useful when you want to create a Home Profile and Work Profile.

Type Mail in Start Search and hit Enter to open up Mail Setup.

windows start search mail

In the Mail Setup dialog window, click Show Profiles.

Mail Setup Outlook

All Outlook Profiles will be listed here from where you can Add, Remove, or Copy them. You can also change the Profile to use when Outlook starts up.

Outlook Profiles

Select a Profile and hit Properties to edit the E-mail Accounts and Data Files.

Outlook email accounts and data files setup

By selecting “Prompt for a profile to be used” option, you will be prompted for the profile to use every time Outlook starts up.

Outlook Profile

It’s that simple.


  1. So I set up multiple profiles, but for some reason when I select one of the other profiles, it still opens the “original” profile information. Any ideas?

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