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Zoom: schedule a meeting and send invites

Online meetings aren’t the same as meetings in the real world where everyone is physically present in the same room. Online meeting tools have many features that make online meetings better than real-life ones

Zoom: schedule a meeting

Zoom: schedule a meeting

Meetings are scheduled in advance when they’re held in real, physical spaces and tools like email clients and online calendars are used to keep track of them and to let everyone know when and where the meeting will be. 

Zoom can likewise schedule meetings and at the same time, it makes it easier to invite users with invitations that can be imported/added directly to online calendars like Outlook and Google Calendar.

In order to schedule a meeting in Zoom, you must have a Zoom account. A free account can schedule a meeting and send invites for it.

Schedule a meeting in Zoom – Web

To schedule a meeting in Zoom from its web interface, follow these steps.

  1. Visit Zoom in your browser.
  2. Sign in to your account.
  3. Click the Schedule a meeting button at the top right.
  4. Enter a name, description, and time for the meeting.
  5. Enter other details or edit them for the meeting.
  6. Scroll down and click Save at the bottom.
  7. Once the meeting has been set up, click the Copy Invitation link and share the invite.

Schedule a meeting in Zoom – Desktop

To schedule a meeting in Zoom from the desktop app, follow these steps.

  1. Open Zoom.
  2. Click Schedule.
  3. Enter details for the meeting: name, date, time, other settings.
  4. Click Save.
  5. Go to the Meetings tab in the app.
  6. Click Copy invitation to copy the invite and send it.

Schedule a meeting in Zoom – Mobile

To schedule a meeting in Zoom from its mobile apps, follow these steps.

  1. Open the Zoom app on your phone.
  2. Tap Schedule.
  3. Enter details for the meeting.
  4. Tap Save.
  5. Add the meeting to your calendar or skip it. It’s optional.
  6. Go to the Meetings tab in the Zoom app.
  7. Tap the meeting you created.
  8. Tap Add Invites.
  9. Select a method for sharing the meeting invite.

Conclusion

Scheduling a meeting in Zoom requires an account but you can send the invitation to anyone. They then have the option to join with a Zoom account or without it. For users on a desktop, the web interface will be enough to join however mobile users will be forced to use the Zoom app and for that, they need a Zoom account. The only other alternative for users on a phone, who do not have a Zoom account, is to dial in.

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