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Microsoft Teams Live Events: How to Enable When “Public” is Grayed Out

Live Events have become quite popular but they are generally hosted on social media platforms like Facebook, Instagram, YouTube, etc. You will find some services that allow you to host live events outside of social media apps and platforms, and Microsoft Teams is one of them.

Microsoft Teams Live Events not available

Live Events in Microsoft Teams is a new feature. In fact, it’s still in its preview stage which means you won’t see it anywhere on the app’s UI. Users have to opt-in to use Live Events.

Microsoft Teams Live Events not available

1. Enable Microsoft Teams preview features

Live Events are only visible once preview features have been enabled.

  1. Open the Microsoft Teams desktop app.
  2. Click your profile at the top right.
  3. Select Settings.
  4. On the General tab, enable the ‘Turn on new meeting experiences’ option.
  5. Quit Microsoft Teams and all other Microsoft 365 apps that are open.
  6. Open Microsoft Teams, and the live events feature will be active.

2. Enable Live Events policy

Some Microsoft Teams features are controlled by user or organization-wide policies. What this means is, a feature won’t be available unless it is turned on for your organization. This applies to Live Events.

  1. Visit the Microsoft Teams admin center.
  2. Sign in with an admin account.
  3. In the column on the left, expand Meetings.
  4. Select Meeting Policies.
  5. In the pane on the right, you will see a few different policies for meetings. Select the Global policy.
  6. In the policy’s settings, enable the following;
    • Allow channel meeting scheduling
    • Allow Meet now in channels
    • Allow IP video
    • Set Screen sharing mode to Entire screen
  7. Click Save.

  1. In the column on the left, go to Live Events Policies.
  2. Select the Global policy.
  3. Enable the ‘Allow scheduling’ option.
  4. Click Save.
  5. On your desktop, sign out of Microsoft Teams.
  6. Quit Microsoft Teams.
  7. Open the app again, and sign in.

Conclusion

Microsoft Teams is available for users with the E1, E3, or E5 license. In some cases, there may be geographical restrictions in place. It’s best to contact support if you suspect that is the case.

If all goes well, you will be able to create a live event from the Calendar tab.

Click the dropdown next to ‘New Meeting’, and select Live Event. Go ahead and set up the event.

Remember that users from outside the organization may not be able to join the event even if they have the link. To allow outsiders to join a live event, enable it from the meetings policy.

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