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Group Different Files On Each Desktop Space In Mac With iDesktop

Desktop Spaces are a great and unique way to manage apps, especially if you’re working with them in full screen, and want to switch between them easily. With Desktop Spaces, you can have a different space for each app or for a number of apps, which allows you to group apps relevant to a particular task in one space. The trouble with the default feature is that it’s only for managing app windows, and it doesn’t allow you to have different icon arrangements on each Desktop Space. Basically, you get the same files, folders and apps on each space and any changes you make to it are reflected across all of them. In a nutshell, where the spaces allow you to group apps separately, they do not allow the same for files. If you do want to sort files and folders differently for each desktop, you will need  iDesktop, a Mac app worth $4.99 in the Mac App Store, that adds a different set of desktop spaces to your Mac and allows you to change which files you see on each one. You can keep personal files on one desktop and office files on the other. Unlike the default Desktop Spaces, however, you can’t assign an app to a particular space.

iDesktop runs in the menu bar; you can switch to a different space, add files to the desktops and add additional desktops from it. You can set a different background for each one of these desktops. To add a new desktop, click the plus sign to the right. The cog wheel button on this same bar opens the app’s settings which are nothing more than instructions for how to use the app.


To move files to a desktop, open a Finder window and drag them over the desktop. If you’ve made hidden files on your system visible, the files you move to another desktop will still appear on all desktop, it shows you translucent icons of hidden files. iDesktop simply hides the files you no longer see on a particular desktop, which is why you should have hidden file view disabled to stop seeing them.

iDesktop move files

If you’re wondering what the app does to the default Desktop Spaces, the answer is nothing. The additional spaces that iDesktop creates are added to the last Desktop Space and if you delete it, the app moves its spaces to the next space.

iDesktop mission control

The app’s concept is good since it recognizes that Desktop Spaces as a feature. It would have been better if the app had integrated itself into default Desktop Spaces, allowing users to customize icons for each desktop and assign apps to them as well. There is room for improvement here; users should be allowed to rename desktops and assign apps to them. The app is still pretty good, but without a few additional features, users might be reluctant to stop using the default spaces.

Since apps can be accessed from any of the desktops created by iDesktop, regardless of which Desktop Space they’ve been assigned to, it makes iDesktop a great way to manage a lot of icons and easily open files.

Get iDesktop from Mac App Store

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