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How to join Microsoft Teams meeting as a guest

Microsoft Teams are normally for people who are all part of the same organization. It does have room for people from outside the organization though. Any time a team (or a team member) needs to work with someone outside the organization (or team), they can be invited as guests.

Guests have limited access within a team but they can join meetings and send messages over certain team channels. In order to join a Microsoft Teams meeting as a guest, you must first be invited and the invite has to be accepted.

Join Microsoft Teams meeting as guest

If you’ve never been a part of a Microsoft Teams team, you may not know how to join a meeting.

Join Microsoft Teams as guest

You must be invited to a Microsoft Teams team as a guest. This part isn’t in your hands. A team admin/owner will invite you but you need to accept the invite.

  1. Open your email inbox.
  2. Look for an invitation email from Microsoft Teams.
  3. Click the Open Microsoft Teams button.
  4. Sign in with your email.
  5. Accept any permissions you see and you’ll be added to the team.

Note: You don’t need to install the Microsoft Teams desktop app. You can accept the invite from the web version.

Join Microsoft Teams meeting as guest

Once you’ve joined a Microsoft Teams team, joining a meeting is easy.

  1. Open Microsoft Teams or visit it in your browser.
  2. Sign in with the email account used to send you the invite.
  3. Look for a video sign next to one of the channels in the meeting.
  4. Select the channel with the active meeting.
  5. Click the Join button under the active meeting.

Join Microsoft Teams meeting as guest

Request to join meeting

When a meeting is in progress, the person who started the meeting can request anyone in the team, including a guest member, to join it. You will see a new activity badge on the Activity tab in Microsoft Teams. You can click it and it will take you directly to the correct channel.

Click the Join button to join the meeting.


A guest member in a team has limited access within the team but joining meetings is fairly basic. You should be able to join the meeting by just clicking on the button however if you’re having trouble, the first thing you should do is let the team admin (or the person who invited you) know. It is likely a problem with settings for guest members and can be resolved from the Microsoft Teams admin center.

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