1. Home
  2. Web Conferencing

Microsoft Teams: Pin posts, channels, video, and files

A Microsoft Teams team can get quite busy; lots of channels, messages, posts, and files are shared and the more members there are in a team, the busier it will get. The app has lots of great ways to organize everything but at some point, important conversations of files can get lost or overlooked.

Microsoft Teams: Pin posts, channels, video, and files

Microsoft Teams: Pin items

Microsoft Teams has an option to pin various items in their respective feeds; files can be pinned to the top of the Files tab in a channel, posts can be pinned in a channel, and videos can be pinned in a video call. 

1. Microsoft Teams: pin post

A post can be pinned to the channel it was shared in however, there seems to be a limitation where a post cannot be pinned to the General channel of a team by anyone other than a team admin or owner.

  1. Open Microsoft Teams. 
  2. Go to the team and channel you want to pin a post to.
  3. Find the post and click the more options button at top right.
  4. Select Pin.
  5. The post will be pinned to the top. The post is pinned for everyone in the channel

2. Microsoft Teams: pin channel

A pinned channel is easier to find. It will appear at the top regardless of alphabetical order. 

  1. Open Microsoft Teams.
  2. Go to the team and channel you want to pin.
  3. Click the more options button and select Pin.
  4. The channel will be pinned.

3. Microsoft Teams: pin video

A video can be pinned during a meeting. The pinned video is pinned only for the user that pins it. All other participants in the meeting will be able to pin any other video of their choice.

  1. Join a meeting in Microsoft Teams.
  2. Click the more options button at bottom of a video.
  3. Select Pin from the menu.

4. Microsoft Teams: pin files

Files can be pinned to the top of the Files tab. The Files tab is specific to the channel it belongs to so for each channel, and for each Files tab, you can pin a different set of files and folders to each tab.

  1. Open Microsoft Teams.
  2. Go to the team and channel you want to pin a file or folder in.
  3. Go to the Files tab.
  4. Click the more options button next to an item.
  5. Select Pin to top.
  6. The file or folder will be pinned to the top.

Conclusion

Pinning items make them easier to find. These items are also far more likely to be opened by new members. If you have an important file or post that you need all team or channel members to read, pinning them is a good idea.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.