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How to add events to Windows 10 Calendar

The Calendar app on Windows 10 can give you alerts when an event is starting, or about to start. There are plenty of apps that do this but having one that’s integrated with the OS makes for a better user experience. The Calendar app has improved quite a bit over the years it’s been a part of Windows 10 and if you’re looking to use it, you’ll find it’s fairly simple.

Add events to Windows 10 Calendar

If you want to add new events directly to the Windows 10 Calendar app, there are two methods that you can use.

System tray Calendar panel – Windows 10 1909 and later only

In Windows 10 1909, Microsoft added a faster, more convenient method for creating new events.

  1. Click the date/time in the system tray and a panel will open showing you the current month’s calendar, clocks that you’ve added, and events for the day.
  2. Use the calendar and select a date to add a new event on.
  3. Once the date has been selected, enter the event name in the ‘Add an event or reminder‘ field.
  4. Enter a time and a location, and pick the calendar that you want to add it to, if you have multiple Calendars set up in the app.
  5. Click Save and the event will be created.

Calendar app – Windows 10 all versions

This method will work regardless of which version of Windows 10 you’re on.

  1. Tap the Windows key to open the Start menu.
  2. Type Calendar and open the app with the matching name.
  3. Click ‘New Event’ on the left.
  4. Enter a name for the event, set a time, reminders, invite other people, select a Calendar, and enter any details you like.
  5. Click Save and the event will be created.

Importing events from other calendars

The Calendar app on Windows 10 isn’t an off-line organizer that you have to manually enter events into. It is perfectly capable of adding events from other Calendar services like Google/Gmail, Outlook, iCloud, Yahoo, and more.

  1. Open the Calendar app on Windows 10.
  2. In the column on the left, click the cogwheel button at the bottom.
  3. A panel will open on the right side. Click Manage Accounts.
  4. A new window will open listing the types of accounts you can add. Pick a type or, if your account type isn’t listed, select Advanced Setup.
  5. Enter the username/email, and password for the account type that you want to add. If you’re using Advanced Setup, you will likely have to enter additional information. It will differ based on the service that you use.
  6. Sign in and the Calendar app will fetch all events from the account.

Deleting an event

To delete an event from any type of calendar, open the Calendar app.

  1. Select the Calendar the event is saved to.
  2. Select the event on the Calendar and go to its details page.
  3. Click the Delete button on the bar at the top.
  4. Select Delete Event from the menu.

Managing Calendars on Windows 10

For every account that you add to the Calendar app, you create a separate calendar. This means that your iCloud events will be kept separate from your Google Calendar events. More importantly, this means you can choose which calendar to add an event to instead of having an event sync to all your calendars.

To switch between calendars;

  1. Open the Calendar app.
  2. Under the month view in the left side bar, you will see the names of the various accounts that you’ve added.
  3. Expand an account and you will see all calendars that have been created under that account.
  4. Pick a calendar to view events saved to it.


When an event is due, Windows 10 will show you a desktop alert for it. You can dismiss the alert, or snooze it, or let the organizer know you will be late. The app also lets you respond to event invites and send and RSVP.

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