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How to create and print labels in Microsoft Word

Microsoft Word is far from a basic document editor. It has built-in tools for creating a complex document and many users are able to use to create documents and write research papers. The app has tools for creating an index, a table of contents, a index of images, captioning images, adding footnotes, adding headers, and more. 

Labels in Microsoft Word

Documents created in Microsoft Word can be printed but Microsoft Word can do more than create documents. It can create all sorts of printable items including labels. 

Labels can be created for envelopes and they can be created for items/laptops/files/anything else that needs it. Here’s how.

Create and Print labels in Microsoft Word

To create a label in Microsoft Word, follow these steps.

  1. Open a new Microsoft Word document.
  2. Go to the Mailings tab on the ribbon.
  3. Click the Labels button.

  1. In the Delivery address field, enter the address you want to use (or whatever else you want the label to say).
  2. Click Fonts to change the font that’s used in the label.
  3. Click Options and select the size of the label.
  4. Under Number of labels, select how many labels you want to print.
  5. When you’re ready, click the Print button.
  6. The labels will be printed.

Custom label printing 

The labels tool in Microsoft Word is meant to be used for envelopes but you can customize it and print labels for other things e.g., file covers, laptops, spice jars, etc. The trick is to change the size of the label so that it suits your needs. 

On the label creation window;

  1. Click Options.
  2. Click New Label.
  3. Enter a name for the label.
  4. Change the size of page.
  5. Change the size of the label height and width.
  6. Change the horizontal pitch.
  7. Use the preview image to understand the changes as you make them.
  8. Click Ok.
  9. Once the custom size has been created, you can enter text for the label and print it.


Microsoft Word’s label tool allows you to customize everything so you aren’t limited to just using it for envelops. You can get creative and use it to print empty labels that can be filled in with a pen when needed. The measurements may take a little time to understand but once you get the hang of it, and print one or two labels, you’ll understand how it works. There is no option to add an image in the label composer but you can add it from the main document.

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