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How to use a Microsoft Teams template

A single Microsoft Teams license allows a user to create as many teams as they need. An organization doesn’t need to create a single team for everyone. Instead, a separate team can be created for groups or departments. This allows them to work independently and make better use of its features.

When creating a team, users can be added from a Microsoft 365 group or from the Active Directory. Once the team has been created, members of the team can be assigned different roles.

Microsoft Teams template

Use a Microsoft Teams template

Creating a Microsoft Teams team is easy; you enter a name, a brief description, and select how you want to add users. Unless you’re adding users individually, the entire process takes only a few minutes to complete.

The tedious and time-consuming part of creating a team is assigning roles and creating the channels and adding apps that users will need to work. To make this easier, Microsoft Teams comes loaded with templates that you can use to create a team. If a template doesn’t meet your needs, you can create a custom template and create all teams based on it.

Microsoft Teams template – default

To view default or stock Microsoft Teams templates, follow these steps.

  1. Visit the Microsoft Teams admin center
  2. In the column on the left, expand Teams.
  3. Select Teams templates.
  4. In the pane on the right, select a template.
  5. Go through the list of Channels and Apps to view what is included in a template.

Microsoft Teams template – custom

If the stock list of team templates doesn’t include the channels and apps that you need, follow the steps below to create a custom Microsoft Teams template.

  1. Visit the Microsoft Teams admin center.
  2. In the column on the left, expand Teams.
  3. Select Teams template.
  4. In the pane on the right, click Add.

  1. Select the template base; new template, new template from an existing template, or a team that’s already been created.
  2. Enter a name and description for the template i.e., what it’s for.
  3. Click Next.
  4. Under Channels, click Add and enter a name. Repeat for as many channels as you need.
  5. Under Apps, click Add and pick the apps you want to enable for a team.
  6. Click Submit.

Create team from Microsoft Teams template

Now that you have a custom template or you’ve picked out which template you want to use to create a team, you can get down to creating the team itself.

  1. Open Microsoft Teams.
  2. Go to the Teams tab.
  3. Click Join or create a team at the bottom.
  4. Click Create team.
  5. Click Select from template.
  6. Select a template and click Start.
  7. Select if the team will be public or private.
  8. Give the team a name and a description, and click Create.

Conclusion

Microsoft Teams templates make it easier to add channels and apps. Instead of adding a channel one-by-one, and then selecting and adding apps, a template that has the apps already added and channels all set up can be used. You can modify a template to suit your needs. If you have to create a lot of teams, a template is the way to go.

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