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How to share the screen in Microsoft Teams

Microsoft Teams is a fairly decent replacement for Skype when it comes to online meetings. It may not have the subtitles feature that Skype has but it allows users to record a meeting, and share their screen.

Screen sharing on Microsoft Teams is fairly advanced; not only can users share their screen, but they can also request control over a system, and the person sharing their screen can grant it.

Share the screen in Microsoft Teams

Sharing the screen in Microsoft Teams is easy, and for the most part, the process is the same on both Windows 10 and macOS with one  key difference.

On macOS

Before you try to share your screen over a Microsoft Teams meeting, you need to allow Microsoft Teams access to screen recording privileges.

  1. Quit Microsoft Teams if it’s open.
  2. Open System Preferences.
  3. Go to Security and Privacy.
  4. Go to the Privacy tab.
  5. Select Screen Recording in the column on the left.
  6. Check Microsoft Teams in the panel on the right.

Having trouble sharing the screen in Microsoft Teams on macOS? Check out these fixes.

Share screen Microsoft Teams

From this point forward, you will follow the same steps for sharing your screen regardless if you’re on macOS or Windows 10.

  1. Open Microsoft Teams.
  2. Go to a team channel.
  3. Start a meeting or join one that’s already in progress.
  4. Click the share button at the top.

  1. A panel will open at the bottom; select a window or your desktop to share.
  2. Screen sharing will begin.

Grant access to system

In order to grant another participant in the meeting access to your system, the participant must have joined the meeting from the desktop. Users who have joined a meeting from the Microsoft Teams mobile apps will not be able to take control of the system.

  1. Go to the window/desktop that is being shared.
  2. You will see a bar at the top.
  3. Open the Give control dropdown and select a participant.
  4. The participant will take over your system.
  5. You can click Revoke access to take control back.

Request control

To request control over the system or window that is being shared, click the Request Control button. It is up to the presenter to accept or reject the request and there isn’t anything you can do to force a takeover.

When a user takes control of a system, they get a special cursor that shows it is not the system cursor that’s making the change. The cursor is also accompanied by a little badge that tells everyone who is controlling the system.

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