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How to create a Venn Diagram in PowerPoint

A Venn diagram is a great way to show how any two things overlap. It’s not going to give you a deep, detailed understanding of how to things are similar, and how they’re different but have something in common. 

Venn Diagram in PowerPoint

Venn diagram in PowerPoint

PowerPoint has tools for creating graphs and a Venn diagram is just that; a graph. You can create one in PowerPoint fairly easily. You can use the shape tools or you can use the dedicated chart/graph tools.

Create Venn diagram in PowerPoint

To create a Venn diagram in PowerPoint, follow these steps.

  1. Open a new PowerPoint file or create a new slide in the file you’re working in.
  2. Go to the Insert tab on the ribbon.
  3. Click the SmartArt tool. 
  4. From the menu, select Relationship as the type of graph you want to add.

  1. From the library of diagrams, select Basic Venn.
  2. Click OK.
  3. The diagram will be inserted.
  4. Edit the labels and customize the diagram.

Label Venn Diagram

The Venn diagram will be inserted with placeholder text. You will have to change it to give the diagram meaning. By default, it will have three components but you can add or remove them.

  1. Right-click a shape.
  2. Select Add shape from the context menu.
  3. Select Add shape after to add a new circle to the right of the current one.
  4. Select Add shape before to add a new circle to the left of the current one.

To add what appears in the overlapping area, you will need to manually add a new text box.

  1. Go to the Insert tab on the ribbon.
  2. Select Text box.
  3. Drag the text box to the overlapping area.
  4. Enter what the overlapping area represents.
  5. Repeat for all overlapping areas.

Change color and transparency – Venn Diagram

To change the color of the shapes;

  1. Select one of the circles.
  2. Right-click the circle and select Format Shape.
  3. Open the Fill tool in the panel on the left.
  4. Change the color of the shape.
  5. Use the transparency slider to add transparency and get the ‘overlapping’ effect.
  6. Repeat for all the circles.


The Venn Diagram tool has two variations: Simple, and Interconnected rings. Give them both a try. Depending on how much data you need to add to the diagram, and how many nodes the Venn diagram will have, you may be better off using the Interconnected rings version. You will have the same tools at your disposal for customizing this second variation of the Venn diagram.

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