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How to use Microsoft Teams presentation mode

Microsoft Teams allows users to share their screen but it’s also a great online presentation tool. You can use it with apps like Whiteboard or Freehand. 

Microsoft Teams also allows users to present a PowerPoint presentation. It has built-in tools that allow a presenter to move through slides and view notes alongside them. These tools are specific to a PPT or PPTX file and similar tools are not available for presenting documents or spreadsheets. During presentation mode, you automatically enter Do not disturb and notifications are silenced while you’re presenting.

Microsoft Teams presentation mode

Presenting a PowerPoint presentation is fairly easy but it works via the screen sharing tool. You can upload a file when the presentation starts but it’s a good idea to upload it beforehand to avoid problems. 

Upload PowerPoint presentation to Microsoft Teams

To upload a PowerPoint presentation to Microsoft Teams, follow these steps.

  1. Open Microsoft Teams.
  2. Go to the Teams tab, select a team, and the channel you want to present over.
  3. Go to the Files tab of the channel.
  4. Click Upload and select File from the menu.
  5. Select the file from your local disk and upload it.
  6. Once the file has been uploaded, you can present it in a meeting.

Note: Files are uploaded to specific channels and can only be presented from that channel. If you’d like to present the same file in a different channel, you have to upload it to that channel as well.

Present in Microsoft Teams presentation mode

To present a PowerPoint presentation in a meeting in Microsoft Teams, follow these steps.

  1. Open Microsoft Teams and go to the Teams tab.
  2. Select the team and channel that the presentation has been uploaded to.  
  3. Start a meeting or join one.
  4. Click the Screenshare button at the top right to start sharing your screen.
  5. From the sharing drawer at the bottom, select the uploaded presentation. If you haven’t uploaded the file, go to the Browse tab and select Upload from computer. Select the file and it will be uploaded.

  1. Select the file that you want to present and you will enter Presentation mode.
  2. Use the navigation controls at the bottom to move through the slides.
  3. If you’d like to stop others from ‘reading ahead’ or browsing forward through the slides while you’re presenting, click the eye icon next to ‘Stop presenting’.

Conclusion

Presentation mode is only for screens or app windows that are shared, or for presentations, and the select apps that are supported. It may be useful to present a document or a spreadsheet but for that, you will have to use the app/window sharing option when sharing your screen.

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