Meetings are held for all sorts of reasons; some are one-time meetings while others (NIT, Stand-ups, sprint review meetings etc) occur repeatedly, often at the same time but on different dates.
For these recurring meetings, users can create and send out an invite individually or they can create recurring meetings which allows a single invite to cover all occurrences of the meeting.
Zoom recurring meeting
Zoom supports recurring meetings. A recurring Zoom meeting will create a single link which will be used for all repeating occurrences of the meeting. It saves the host time in that the meeting doesn’t have to be created over and over. For participants, they can use the same link to get to the meeting and bookmark it for later.
Set up Zoom recurring meeting
You can set up a recurring Zoom meeting from the desktop, the web, and from the iOS/Android apps.
On the web;
- Visit Zoom.
- Click Schedule a meeting at the top right.
- Enter a time for the meeting.
- Select the date the first instance of the meeting will occur.
- Select the Recurring meeting option.
- Choose how often the meeting will occur e.g. daily, weekly, monthly, or no fixed time.
- Select the number of occurrences or an End date.
- Save the meeting and send out invites.
On the desktop apps;
- Open Zoom.
- Click Schedule on the Home tab.
- Set the date and time to the first occurrence of the meeting.
- Set the end date and time.
- Enable Recurring meeting.
- Click Save.
Note: Recurring meeting options on the Zoom desktop apps are limited. It is best to use the Zoom web app to create recurring meetings.
- Open the Zoom app.
- Tap Schedule at the top.
- Tap Starts and select the time and date for the meeting.
- Tap Repeat.
- Select how often the meeting will repeat/recur.
- Tap Done.
- Set up the rest of the meeting and share the invite.
Recurring meetings can be useful but if your meeting repeats yearly, or every few months, consider creating a new meeting for each occurrence. A recurring meeting that happens as often as every day or every week, or even once a month will benefit from this feature but if the interval between two meetings is too long, the users invited to the meeting might forget about it or lose the link. You will end up having to share it again with everyone which is counterproductive to what the feature is useful for.